March 18, 2025 - Special Council Meeting

Special Council Meeting - 3:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Ontario Clean Water Agency regarding 2024 Drinking Water Regulatory Reports.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions

1. 2024 Drinking Water Regulatory Reports

The Township must complete annual regulatory reports for its six drinking water systems under O.Reg. 170/03. OCWA has prepared all required reports, with the Annual Report due by February 28 and the Summary Report by March 31. This confirms compliance, and reports remain publicly available at no cost.

March 12, 2025

Closed Session – 5:30 P.M.

1. Confidential Legal Counsel Verbal Report

2. Confidential Staff Report HR 2025-01

3. Confidential Staff Report HR 2025-02

Presentations 

Presentations are heard by Council for the purpose of information only.

1. Presentation from Trish Woods, Communications Officer, regarding Communications Update.

Deputations

1. Deputation from Tania Perrier, Fundraising Coordinator, Alliston District Humane Society regarding Annual Woof Walk Fundraiser

2. Deputation from Dennine Scott, Treasurer, Royal Canadian Legion, Brand 508 Everette, regarding extension of Liquor Licence/Temporary Patio

Public Meetings

Public Meetings are for the public to provide comments to Council and Staff. Following a Public Meeting, Staff will provide a report to Council for final decision.

2025 Operating Budget Presentation

To present the Draft 2025 Operating Budget to the public and gather feedback for Council’s consideration.

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: Backyard Hen Pilot Program

Further to the January 15, 2025 Public Meeting, Staff have complied a full report regarding the Backyard Hen Pilot Program for Council’s consideration.

2. Staff Report: Housing Enabling Water Systems Fund Application

The Province introduced the Housing Enabling Water Systems Fund to support municipalities in building, repairing, and expanding essential water, wastewater, and stormwater infrastructure. This funding comes as a grant, not a loan. The purpose of this report is to provide clarification and to update Council.

3. Staff Report: Update on Themes and Structure of Official Plan

The Official Plan is organized around five core themes: Grow, Preserve, Protect, Connect, and Implement. This report provides Council with a status update of the proposed key Planning Themes and Vision Statement that will frame the Township’s new Official Plan.

4. Staff Report: 2024 Statement of Council and Committee Remuneration

This report provides a summary of the remuneration and expenses paid in 2024 to each member of Council and Committee as per the Ontario municipal Act, 2001, section 284 (1).

5. Staff Report: 2024 Annual Planning Report

An overview of the Planning Department’s activity and the level of service staff have maintained. This includes daily number of inquiries, pre-consultations, pre-permit zoning reviews, and planning applications, as well as improvements to overall service.

6. Staff Report: 2024 Annual Building Report

A summary of the Building Departments activities including number of permits issued, permit revenue collected, construction values, number of projects, and site inspections completed.

7. Staff Report: 2024 Annual By-law Activity Report

A summary of By-law activity and enforcement for the period of January 1, 2024-December 31, 2024.

8. Correspondence from the NVCA dated Feb 28, 2025 re. Opposition to the Proposed Amalgamation of The Authorities and Interim CAO Workplan

9. Correspondence from the Nottawasaga Valley Conservation Authority re. February 2025 Board Meeting Highlights

10. Rosemont District Fire Board Meeting Minutes dated Friday, May 31, 2024

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. 2024 Drinking Water Regulatory Reports

The Township must complete annual regulatory reports for its six drinking water systems under O.Reg. 170/03. OCWA has prepared all required reports, with the Annual Report due by February 28 and the Summary Report by March 31. This confirms compliance, and reports remain publicly available at no cost.

2. 3911 Concession Road 3 Decision Report - Zoning By-law Amendment

The Township of Adjala-Tosorontio received a Zoning By-law Amendment (ZBA) application (file number Z/01/25) to approve the severance of a 1.44-hectare (3.55-acre) surplus residential parcel due to a proposed farm consolidation. The property, located on the east side of Concession Road 3, is currently a rural residential dwelling with active farmland. The total property size is approximately 9.70 hectares (23.9 acres) with 150 meters of frontage along Concession Road 3.

3. 5289 Concession Road 3 Decision Report - Zoning By-law Amendment

The Township of Adjala-Tosorontio received a Zoning By-law Amendment (ZBA) application (file number Z/07/24) to approve the severance of a 0.55-hectare (1.35-acre) surplus residential parcel due to a proposed farm consolidation. The property, located on the east side of Concession Road 3, currently includes a rural residential dwelling and active farmland. The total property size is approximately 52.94 hectares (130 acres) with 910 meters of frontage along Concession Road 3.

4. Communications Policies

"Strengthening the municipality's relationship with residents” is a key priority in the 2024-2028 Strategic Priorities, leading to the creation of a Communications Officer role. The Communications and Social Media Policies provide a framework for consistent, transparent, and professional communication with residents, businesses, media, and stakeholders, fostering public trust and aligning with the municipality’s strategic goals.

5. Proposed Sports Field Allocation Policy

In 2024, Council adopted a Parks Master Plan with 42 recommendations, including reviewing ball diamond booking, With rising demand for sports field bookings, a proposed Sports Field Allocation Policy aims to establish a clear booking process and prepare for future growth, aligning with the Parks Master Plan.

By-laws

1.By-law 2025-016 - Amend Wastewater Rates By-law

That Council approve the amendment to modify wastewater rates.

2. Zoning By-law Amendment 3911 Concession Road 3 (430101000610603)

That Council approve Zoning By-law Amendment.

3. By-law 2025-018 - Zoning By-law Amendment for 5289 Concession Road 3 (430102000108300)

That Council approve Zoning By-law Amendment.

4. By-law 2025-019 - Appoint a Municipal By-law Enforcement Officer

That Council approve the appointment of a Municipal By-law Officer.

Notices of Motion

1. Councillor Meadows - Master Servicing Plan for Everett

2. Deputy Mayor Lachs - Hockley Drinking Water System

3. Councillor Simson - Additional Residential Units in the Oak Ridges Moraine

March 11, 2025 - Special Council Meeting (2025 Operating Budget)

Special Council Meeting - 1:30 P.M.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions

1. 2025 Draft Operating Budget

Council will review the Draft 2025 Operating Budget. Residents are encouraged attend the meeting at 1:30 P.M.

The estimated blended tax rate increase is 2.49%, which equates to an increase of $95.23 annually for a residential property assessed at $454,000. The average tax increase in neighbouring communities is 3.75%. 

February 25, 2025 - Special Council Meeting

Special Council Meeting – 2:00 P.M.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. SB Adjala Developments Inc. – Subdivision Development Agreement (SDA)

At the February 12, 2025, Regular Council Meeting, Council asked specific questions and directed staff to conduct further research and analysis to answer those questions.

This agreement is for the addition of 25 homes located on Concession 4.

Taken directly from the report:  

“Upon execution of the attached SDA, please note the following stages where checks and balances are built into the process to ensure the development carries out as intended:

1. Acceptance of works (Substantial Completion)

a. Prior to acceptance of Works, the Owner provides certification from Owners’ engineering regarding installation and operation of infrastructure (dry hydrant, stormwater management), fencing, roads, traffic controls, grading and landscaping are all in accordable with requirements of the plans and SDA.

2. Works Maintenance Period (2+ years)

a. The Owner maintains all Works (roads, infrastructure, landscaping) for a minimum 2 years from date of Acceptance of the Works until Assumption of Works.

3. Assumption of Works

a. Pending completion of all conditions set out in Schedule O of the SDA.

4. Guarantee Period

a. Two-year period (minimum) where 15% Guarantee is held back by Municipality to ensure any deficiencies are repaired/replaced as needed. The draft SDA set out as Attachment 2 to this report has been reviewed by and found to be satisfactory by the legal, planning and engineering expertise at the Township as well as the Owners and will allow for the final approval and registration of the subdivision with the necessary checks and balances in place to ensure the development proceeds as intended.”

A key benefit of advancing this subdivision is increased housing supply, revenue from development charges and parkland fees, economic boosts from construction, and long-term property assessment growth.

Recommended Action

That Council agrees to sign an agreement to allow the new subdivision to be built. 

 February 12, 2025

Closed Session - 5:30 p.m. - 6:30 p.m.

Confidential Training Presentation from Eric Wargel, Interim COA and Robin Reid, Clerk regarding Meeting Procedures and Council-Staff Relations: A Mid-Term Review.

Open Session - 6:30 p.m.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Ryan Durrell, CIO, Principal Broker and Principal of Risk & Insurance Management Services, Axxmina and Trevor Wilcox, General Manager, Corporate Performance, County of Simcoe regarding Municipal Insurance Pool.

Presentation

Public Meetings

Public Meetings are for the public to provide comments to Council and Staff. Following a Public Meeting, Staff will provide a report to Council for final decision.

1. Proposed Zoning By-law Amendment for 5289 Concession Road 3 to facilitate the severance of a 0.55-hectare (1.35 acre) surplus residential parcel as a result of a proposed farm consolidation.

5289 Concession Road 3 - Public Meeting Regarding the Proposed Zoning By-law Amendment

2. Proposed Zoning By-law Amendment for 3911 Concession Road 3 to facilitate the severance of a 1.44-hectare (3.55-acre) surplus residential parcel as a result of a proposed farm consolidation.

3911 Concession Road 3 - Public Meeting Regarding the Zoning By-law Amendment

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: Colgan Subdivision Services Review

Council directed staff at the January 15, 2025 Council meeting to answer questions asked from a resident regarding water and wastewater servicing for the Colgan settlement area. This report outlines the answers.

2. Staff Report: Official Plan Status Update

This is an update on the Official Plan, as per Section 26 of the Ontario Planning Act.

3. Correspondence from the Ministry of Natural Resources regarding Proposed Regulation regarding Minister's Permit and Review powers under the Conservation Authorities Act.

4. Correspondence from the Town of Halton Hills regarding Sovereignty of Canada.

5. Correspondence from the Township of Oro-Medonte regarding Consideration from Amalgamating the Authorities.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Municipal Insurance Pool

Approximately two years ago the County of Simcoe, all 16 member municipalities and the City of Orillia agreed to began work toward establishing a Municipal Insurance Pool (MIP). 

If Council should move forward with this MIP, it will reduce an existing expense by 13 to 20% immediately, and then by 19 to 27% after set-up.

2. Staff Report: Purchase of Bandit Wood Chipper

That Council approve the purchase of a Bandit Wood Chipper in the amount of $85,820.70 plus taxes.

3. Staff Report: Purchase of Combination of Plow/Sander Truck

That Council approve the purchase of a Western Star Truck in the amount of $412,310.00 plus taxes.

4. SB Adjala Developments Inc. Subdivision Development Agreement

That Council agrees to sign an agreement to allow the new subdivision to be built. This agreement follows the rules in the Planning Act and meets all the needed conditions. It also lets the plan be officially registered for the land known as Part of Lot 2, Concession 4, in the Township of Adjala-Tosorontio. 

5. Proposed Land Acknowledgement and Reconciliation Action Plan Committee Terms of Reference

That Council approve the proposed land acknowledgement.

By-laws

1. By-law 2025-010 

That Council approve the execution agreement with SB Developments.

2. By-law 2025-011

That Council approve the execution agreement with Essa Public Library Board.

3. By-law 2025-012

That Council approve By-law to enable the Township to bill and collect the 2025 Interim Tax Levy.

1. Presentation from Ontario Clean Water Agency regarding 2024 Drinking Water Regulatory Reports.

As a result of the Council direction at the March 12, 2025 Regular Council Meeting, Ontario Clean Water Agency (OCWA) presented Council with further information regarding the 2024 Drinking Water Regulatory Reports.

Council received and accepted OCWA’s presentation and the annual reports are located on our Water and Sewer page under Reports and Studies.

Backyard Hen Pilot Program

Council received further information on the Backyard Hen Project. No further action will be taken on the pilot program at this time.

Housing Enabling Water Systems Fund Application

Council received further information regarding the Township’s Housing Enabling Water Systems Fund Application and directed Staff to report quarterly to Council on any grant applications.

Update on Themes and Structure of Official Plan

Council received the updates on the themes and structure of the Official Plan which is organized into five key themes: Grow, Preserve, Protect, Connect, and Implement. The themes reflect the Township’s commitment to fostering sustainable and complete communication, supporting economic development, preserving agricultural and rural character, safeguarding natural and cultural heritage, enhancing community infrastructure, and ensuring effective policy implementation.

2024 Statement of Council and Committee Remuneration

Council received the 2024 Statement of Council and Committee Remuneration which includes information about how much each Member of Council was paid for 2024.

2024 Annual Planning Report

Council received the 2024 Annual Planning Report which outlines daily number of inquiries, annual number of pre-consultations, pre-permit zoning reviews, and planning applications.

2024 Annual Building Report

Council received the Annual Building Report which includes information on number of permits issued, permit revenue collected, construction values of projects, number of projects issued, and site inspections completed.

2024 Annual By-law Activity Report

Council received the Annual By-law Activity Report which includes information on the enforcement numbers of Canine Control, parking infractions, and files created categorized by By-laws.

Correspondence from the NVCA dated Feb 28, 2025 re. Opposition to the Proposed Amalgamation of The Authorities and Interim CAO Workplan

Council passed a motion in opposition to the proposed amalgamation of the Nottawasaga Valley Conservation Authority (NVCA) and the Lake Simcoe Region Conservation Authority (LSRCA). Additional information will be brought forward to Council when available.

Correspondence from the Nottawasaga Valley Conservation Authority re. February 2025 Board Meeting Highlights

Correspondence was received by Council from the Nottawasaga Valley Conservation Authority re. 2025 Board Meeting Highlights.

Rosemont District Fire Board Meeting Minutes dated Friday, May 31, 2024

Council received minutes from the Rosemont District Fire Board Meeting Minutes.

2024 Drinking Water Regulatory Reports

The 2024 Drinking Water Regulatory Reports are now available on the Township’s website. A Special Council Meeting will be held to receive additional information from OWCA regarding the municipal drinking water systems.

3911 Concession Road 3 Decision Report - Zoning By-law Amendment

Council approved the Zoning By-law Amendment application to rezone Part Lot 24, Concession 3 from Agricultural Zone to Agricultural Exception 143 Zone and Agricultural Exception 144 zone.

5289 Concession Road 3 Decision Report - Zoning By-law Amendment

Council approved the Zoning By-law Amendment application to rezone Parks 3 and 4, Concession 3 from Agricultural Zone to Agricultural Exception 142 Zone.

Communications Policies

Council deferred the proposed Corporate Communications Policy and the Social Media Policy to the April  9, 2025 Regular Council Meeting for additional discussion.

Proposed Sports Field Allocation Policy

Council approved the Sports Field Allocation Policy that will help establish a clear booking process to align with the Parks Master Plan.

By-laws

By-law 2025-016 - Amend Wastewater Rates By-law

Council approved the Wastewater amendment to allow for a 20% reduction to the Wastewater meter rates. This reduction comes into effect on April 1, 2025.

Zoning By-law Amendment 3911 Concession Road 3 (430101000610603)

Council approved Zoning By-law Amendment.

By-law 2025-018 - Zoning By-law Amendment for 5289 Concession Road 3 (430102000108300)

Council approved Zoning By-law Amendment.

By-law 2025-019 - Appoint a Municipal By-law Enforcement Officer

Council approved the appointment of Hunter Chantiam to Municipal By-law Officer pursuant to Section 55 of the Community Safety and Policy Act, 2019, S.O. 2019, c.1, Schedule 1.

Notices of Motion

Councillor Meadows - Master Servicing Plan for Everett

Council deferred to the Notice of Motion regarding a new Master Servicing Plan for Everett to a future Council Meeting.

Deputy Mayor Lachs - Hockley Drinking Water System

Council directed Staff to investigate and report back on the feasibility of decommissioning the Hockely municipal water drinking system.

Councillor Simson - Additional Residential Units in the Oak Ridges Moraine

Council is sending a letter to the province requesting a review of the Oak Ridges Moraine Conservation Plan to allow Additional Residential Unit (ARUs).

2025 Draft Operating Budget

Council discussed the Draft 2025 Operating Budget.

There is an opportunity for the public to provide comments during the Public Meeting at the Regular Council Meeting March 12, 2025 at 6:30 P.M.

The final budget will be presented April 9, 2025 at the Regular Council Meeting for adoption.

SB Adjala Developments Inc. Subdivision Development Agreement

Council approved By-law 2025-010, authorizing the signing of a subdivision agreement, between the Corporation of Adjala-Tosorontio and SB Adjala Developments for the addition of 25 homes located on Concession 4.

5289 Concession Road 3 - Public Meeting Regarding the Proposed Zoning By-law Amendment

Council has received the proposed Zoning By-law Amendment for 5289 Concession Road 3, and so far, there haven’t been any public comments. A detailed planning report is in the works and will be presented to Council before any decisions are made. If the amendment gets the green light, the severance proposal will then go to the Committee of Adjustment for further review.

3911 Concession Road 3 - Public Meeting Regarding the Zoning By-law Amendment

Council has received the proposed Zoning By-law Amendment for 3911 Concession Road 3, with no public comments submitted. A detailed planning report will be prepared and presented to Council before any decisions are made. If the amendment is approved, the severance proposal will move to the Committee of Adjustment for further review.

Staff Report: Colgan Subdivision Services Review

At the January 15, 2025, meeting, Council directed staff to respond to a resident’s questions about water and wastewater services in Colgan. Water consumption records are updated annually and found on our Water/Wastewater page.

Staff will keep Council updated as more data is gathered and reviewed to refine water and wastewater rates.

Council directed staff to prepare and present a By-law at the March Regular Meeting to make the wastewater meter rate apply to 80% of the total water meter consumption representing a 20% reduction in wastewater bills. 

Staff Report: Official Plan Status Update

Council received the update for the Official Plan Status Update.

Next steps include a Gap Analysis to review the material submitted by the consultant to identify any gaps based on recent changes and policies that are no longer application, and Refinement of the Draft Official Plan (Version 3) to incorporate feedback from Draft Version 2, integrate recent planning changes into the new draft and generate schedules. These steps will include hosting an Open House/Statutory Public Meeting to engage residents and stakeholders for final input.

Correspondence from the Town of Halton Hills regarding Sovereignty of Canada.

Correspondence was received by Council from the Town of Halton Hills regarding Sovereignty of Canada.

Council directed staff to prepare correspondence containing this resolution for circulation to the office of the United States President through Canadian diplomatic channels with copies to Prime Minister Justin Trudeau, Premier Doug Ford, the Minister of Foreign Affairs, the Minister of Finance, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs).

Staff Report: Municipal Insurance Pool

Approximately two years ago the County of Simcoe, all 16 member municipalities and the City of Orillia agreed to began work toward establishing a Municipal Insurance Pool (MIP). 

Council approved the participation in the Municipal Insurance Pool that will reduce an existing expense by 13 to 20% immediately, and then by 19 to 27% after set-up, and that the Treasurer will sit on the board as part of the Municipality.

Staff Report: Purchase of Bandit Woodchipper

Council approved the purchase of a Bandit Woodchipper in the amount of $85,820.70 plus taxes.

Staff Report: Purchase of Combination of Plow/Sander Truck

Council approved the purchase of a Western Star Truck in the amount of $412,310.00 plus taxes.

SB Adjala Developments Inc. Subdivision Development Agreement

Staff referred this to staff for additional consultation. A Special Council Meeting will be held in the coming weeks regarding this topic. Please check out meeting calendar or social media for the confirmed date.

Proposed Land Acknowledgement and Reconciliation Action Plan Committee Terms of Reference

Council approved the proposed Land Acknowledgement that will be read during Regular Council and Committee Meetings. The Land Acknowledgement reads, “The Township of Adjala-Tosorontio is situated on the lands within Treaty 18 being the traditional territory of the Anishinaabeg peoples, including the Ojibwe, Odawa and Pottawatomi Nations, collectively known as the Three Fires Confederacy. This land is home to many diverse First Nations, Inuit and Metis peoples. We acknowledge Indigenous Peoples as stewards of the land and we honour their resilience as well as their culture, and of our shared respect for the lands, plants, animals and waterways, which sustains us all. We recognize the injustices against Indigenous Peoples and are mindful that the decisions of government impact our shared land and all the inhabitants. We commit to reconciliation as a journey, foster Indigenous cultural awareness and educational opportunities; establish respectful and healthy relations with Indigenous Peoples; continue to steward the land and its inhabitants; and to cultivate an inclusive community for all.”

By-law 2025-011

Council approved an agreement with the Essa Public Library Board, granting Adjala-Tosorontio residents’ access to library cards.

By-law 2025-012

Council approved the By-law to enable the Township to bill and collect the 2025 Interim Tax Levy based on 50% of the previous year’s annualized taxes for each property, according to the last revised assessment roll. The first installment is due March 31, 2025, with the second installment due May 30, 2025.