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July 9, 2025
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View the in-depth agenda
Closed Session 5:30
Presentations
Presentations are heard by Council for the purpose of information only.
Presentation from Chris Kalimootoo, CAO re. Building for the Future: Strategic Plan - 2025 Report Card
Deputations
Deputation from Darren White, Mayor, Township of Melancthon, on behalf of the Council of the Township of Melancthon re. Strada Aggregates ARA Application
Public Meetings
PLA 2025-013: 8053 Main Street, Everett - Proposed Zoning By-Law Amendment
The Township of Adjala-Tosorontio has received a Zoning By-law Amendment application for the property located at 8053 Main Street, Everett. The purpose of the application is to rezone the lands and to permit 1 additional residential unit (ARU) in a detached accessory structure (converted from garage) and a maximum gross floor area of 92.2 square metres for the ARU, whereas the Zoning By-law restricts accessory structure to a maximum of 55 square metres on lots smaller than 0.25 hectares.
Public Comment
Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.
Consent Agenda
These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.
1. Staff Report: Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025
On May 12, 2025, the Province introduced Bill 17, which received Royal Assent on June 5, 2025. The legislation amends the Building Code Act, Planning Act, and Development Charges Act, with the aim of accelerating housing and infrastructure development by streamlining approvals, reducing costs, and eliminating barriers in partnership with municipalities. While the Township acknowledges the Province’s intent, staff have identified potential challenges that require further review and clarity.
2. Staff Report: Concession Road 7 and Elizabeth Street Drainage Project
In 2020, the Township’s former Supervisor for Operations and Maintenance had petitioned for a drainage works under the Drainage Act to improve the drainage from Concession Road 7 and Elizabeth Street. R. J. Burnside & Associates Limited (Burnside) was appointed by Council as the engineer for this project. Initial discussions took place, but no concrete plans were received, and no petitions were filed.
In early May, shortly after setting the information meeting date, the Burnside Project Manager received notice that Pilla had submitted a petition requesting an outlet from their proposed stormwater management facility directly into the Spring Creek Drain.
The Pilla petition, if accepted by Council, would remove at least 90% of the Pilla land, highlighted in red in Figure 1, from the watershed of the CR7 section of the Drain. Should this occur, it would have a significant impact on the technical design of this section of the Drain and the distribution of cost.
3. Staff Report: Fire Department Annual Report
By-law 2024-06 being a By-law to Establish and Regulate the Adjala-Tosorontio Fire Department ("the ATFD") requires an annual report be submitted to Council providing a review of the previous year’s activities. The purpose of this report is to provide an overview of the Adjala-Tosorontio Fire Department activities for the year 2024.
4. Staff Report Q2 Grant Requests Update
Council had directed that Staff provide a quarterly update on grant requests being sought by the Township. The purpose of this report is providing an update on Q2 for 2025 for successful and unsuccessful candidates.
5. Correspondence from the Town of Caledon re. Amendments to Planning Act and Municipal Act to strengthen municipal authority to effectively manage illegal land use
6. Rosemont District Fire Board Meeting Minutes dated Friday, March 14, 2025
7. Community Development and Event Committee Meeting Minutes, dated Tuesday, May 27, 2025
8. Community Development and Event Committee Meeting Minutes dated Tuesday, June 23, 2025
9. Reconciliation Action Plan Committee Meeting Minutes dated June 17, 2025
10. Correspondence from Toronto and Region Conservation Authority's (TRCA) re. TRCA'S Report on the Conservation Authorities Act Regulated Area Mapping
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. Staff Report: Direct Award of Baseball Diamond Infield Upgrades to Mar-co Clay
The surface conditions of Haley ball diamond and Bailey ball diamond are unfavorable, due to the use of limestone screenings in the past. If the player slides on the surface, the abrasive nature of the limestone can cause lesions to any part of the body that contacts the limestone.
If approved, the infield will be rehabilitated by removing the limestone and replacing it with a special blend of clay designed for baseball diamonds. Also, home plate and the base markers will be reinstalled to provide the proper spacing and alignment.
2. Staff Report: Recreation Reimbursement Policy
The Recreation Reimbursement policy clarifies the terms and conditions for the for the reimbursement of the non-residential fee up to a maximum of 30%, charged for a recreation program in a boarding municipality. The policy establishes a deadline to submit a receipt for reimbursement of one-year from the completion date of the program.
3. Staff Report: Pilla Investments Inc. Drainage Petition
Pilla has submitted a petition under the Drainage Act to secure the necessary outlet to the Spring Creak Drainage Works. The approximate location of the proposed branch drain is shown on the plan on page 2 of the report.
4. Staff Report: Council Chamber Audio & Video Improvements and EOC Relocation
This staff report is seeking approval from Council for the award of Capital Project C-2025-01 and F-2025-05 which provides updates to the Council Chamber Audio & Video Improvements and EOC Relocation. The report recommends that Council award the Capital Project to Ricoh Canada.
5. Staff Report: Reconciliation Action Plan Committee recommendation for Township Event in honour of the National Day of Truth and Reconciliation
At the June 17, 2025, Reconciliation Action Plan Committee meeting, the Committee discussed options for the Township action items to further reconciliation. The Committee is requesting Council approve a walk in honour of National Day of Truth and Reconciliation to be held on Tuesday, September 30, 2025 at the Municipal Centre.
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June 11, 2025
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View the in-depth agenda
Presentations
Presentations are heard by Council for the purpose of information only.
There are no presentations.
Deputations
There are no deputations.
Consent Agenda
These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.
1. Staff Report: 2024 Year-End Operating Variance
Staff have provided an update with the 2024 year-end operating results for the Township for the year ended December 31, 2024. This is an unaudited review and does not include adjustments made for amortization.
2. Staff Report: Quarterly Building Activity Report
Staff have compiled building activity statistics for the period of January 1, 2025, to April 30, 2025, that includes number of permits issued, permit revenue collected, construction value of projects, number of projects issues by project types and site inspections completed.
3. Staff Report: Quarterly Planning Activity Report
Staff have compiled activity statistics of the Planning Department for the period of January 1, 2025, to April 30, 2025, that includes public inquiries and initial contact, pre-application services, legislative compliance and process improvements and other initiatives.
4. Staff Report: Quarterly By-law Activity Report
Staff have compiled By-law activity statistics for the period of January 1, 2025, to April 30, 2025, that includes site visits conducted, revenue collected, parking tickets and dog tags, active cases, complaints received and status of case files.
5. Correspondence from the Nottawasaga Valley Conservation Authority re. NVCA May 2025 Board Meeting Highlights
6. Rosemont District Fire Board Meeting Minutes dated Friday, November 8, 2024
7. Correspondence from the Ontario Provincial Police re. OPP Cost Recovery Model and June 2025 Webinars
8. Correspondence from the Ministry of Natural Resources re. Reintroduction of Geologic Carbon Storage Act
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. 2025 Complete Asset Management Plan
As defined in the Asset Management Planning for Municipal Infrastructure Regulation (O.Reg. 588/17), a complete asset management plan is made up of four components including:
1. State of infrastructure;
2. Levels of service;
3. Lifecycle management strategies; and
4. Financing strategies.
Staff is seeking approval for the Township’s 2025 Complete Asset Management Plan and for the Township to comply with O.Reg. 588/17 which requires an approved Complete Municipal Asset Management Plan by July 1, 2025.
2. Community and Safety Well-Being Plan Refresh
Under Ontario’s legislative framework, municipalities are required to review and update their CSWB Plans every four years.
The CSWB framework is structured around four key areas:
1. Incident Response – Immediate interventions addressing public safety concerns.
2. Risk Intervention – Targeted actions to reduce risks before escalation.
3. Prevention – Efforts to mitigate underlying causes of crime and social disorder.
4. Social Development – Long-term strategies to enhance overall well-being.
3. Municipal and School Board Election Voting Method
The next Municipal and School Board election will take place on Monday, October 26, 2026. The Mayor, Deputy Mayor and Councillors (5) for the Township of Adjala-Tosorontio and School Board Trustees will be elected for the 2026-2030 term.
Following approval of the voting method for the 2026 Municipal and School Board Election, Staff will start planning and organizing the election as directed.
By-laws
1. By-law 2025-037 – Amend the Rate of Speed By-law
That Council approve the amendment to extend the 50-kilometre speed limit on Concession Road 8 from County Road 14 to a point 100m South.
2. By-law 2025-038 – Lease Agreement with The Corporation of the County of Simcoe for the use of Facility Space
That Council approve the lease agreement.
3. By-law 2025-039 – Parking in the Township of Adjala-Tosorontio
That Council approve the Parking By-law, as amended, to add the following:
- Obstruction on a sidewalk set fine: $100.00
- Obstruction of a fire hydrant set fine: $100.00
4. By-law 2025-40 – 2026 Municipal and School Board Election Voting Method
That Council approve the use of alternative voting methods, being internet and telephone voting for the 2026 Municipal Election.
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May 14, 2025
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In-Depth Agenda
Presentations
Presentations are heard by Council for the purpose of information only.
There are no presentations on the agenda.
Deputations
1. Deputation from Kayon Watson, Founder and Board Member, Reach and Serve Foundation Inc. regarding School Backpack Drive.
Consent Agenda
These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.
1. Staff Report: 2024 Capital Project Year-End Status Update
Staff have provided an update with the 2024 year-end capital status of the 2024 approved capital projects and prior years capital carry forward projects.
2. Staff Report: Public Information Centre to present the draft Official Plan
A Public Information Centre (PIC) is scheduled for June 12, 2025, from 5:30 P.M. to 7:30 P.M. to present the draft Official Plan (OP) for the Township of Adjala-Tosorontio. This PIC serves as an opportunity to engage public feedback, stakeholders, businesses, landowners, agencies, and Indigenous communities.
The Township encourages residents to attend the Municipal Centre on June 12 to learn more, participate in a survey, and ask questions directly to staff.
3. Staff Report: Community and Pollinator Garden Program
The Community and Pollinator Garden program Policy was enacted by Council in 2021 to support healthy living and foster community engagement to establish community gardens on Township owned lands. The program relies heavily on volunteers who care and maintain the gardens.
No volunteer applications were received to support the operation of the program in 2025
4. Staff Report: Strong Mayor Powers
On May 1, 2025 Strong Mayor Powers was given to 170 municipalities, including the Township of Adjala-Tosorontio, by the Province of Ontario. This report is to provide more information to Council regarding these powers.
The Township encourages everyone to tune in or read the report to learn more.
5. Correspondence from the County of Simcoe, dated April 24, 2025 regarding Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council.
6. Community Development and Event Committee Minutes dated Monday, April 28, 2025.
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. Placement of Hot Mix Asphalt and Shoulder Gravel
In the 2025 Capital budget, Council approved the following capital works projects:
- Asphalt resurfacing from Concession Road 3 to Concession Road 4 on 17 Sideroad Tosorontio
- New asphalt from 5 Sideroad North to Marigold Boulevard on Concession Road 8 Adjala
- Asphalt resurfacing from Concession Road 6/7 Clearview to Simcoe County Road 12 on Concession Road 3 Tosorontio
- Asphalt resurfacing from 5 Sideroad South to HWY #9 on Mono/Adjala Townline
The recommendation is that Council award the contract to Lisbon Paving Co.
2. Supply and Placement of Double Surface Treatment
In the 2025 Capital budget, Council approved double surface treatment of 20 Sideroad from Concession Road 2 West to the Mulmur-Tosorontio Townline.
The recommendation is that Council award the contract to Miller Paving Limited.
3. Proposed Amendment to Township Parking By-law to Prohibit Parking Over a Sidewalk and to Require a 3 metre Clearance from Hydrants
Staff reviewed Parking By-law 04-21 in conjunction with Public Works and Fire, and it was confirmed that the Highway Traffic Act R.R.O. 1990 Regulation 604 Parking(1) confirms that the council of a municipality having authority over the highway, can pass a by-law prohibiting the following:
(a) No person shall park a vehicle in a manner as to obstruct, ii) a sidewalk
(b) within three metres of a point in the edge of the roadway and nearest fire hydrant.
The recommendation is that an amendment to the current parking by-law include the following:
Sidewalk/footpaths means a portion of a highway or right of way that is set aside by the Township of Adjala-Tosorontio for the use of pedestrians. Where signs are not posted no person shall park or permit a vehicle to be parked on or over a sidewalk or foot path. That, where signs are not posted no person shall park or permit a vehicle to be parked within 3 meters of a hydrant
By-laws
1. By-law 2025-032 – Amend By-law 04-21
That Council approve the amendment to the Parking By-law.
2. By-law 2025-033 - 2025 Final Tax Rates and Ratio Levy By-law
That Council approve the 2025 Final Tax Rates and Ratio Levy.
3. By-law 2025-034 - Library Services Agreement with the Clearview Public Library Board
That Council approve Library Services Agreement with Clearview Public Library.
4. By-law 2025-035 - Library Services Agreement with New Tecumseth Public Library Board
That Council approve Library Services Agreement with New Tecumseth Public Library Board.
Notices of Motion
1. Councillor Borsos - Lorretto Wecca Drinking Water System
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April 9, 2025
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In-Depth Agenda
Closed Session – 5:30 P.M.
1. Confidential Staff Report CLK 2025-007
Open Session - 6:30 P.M.
Presentations
Presentations are heard by Council for the purpose of information only.
1. Presentation from Sheryl Flannagan, Interim Chief Administrative Officer, Nottawasaga Conservation Authority, regarding achievements in 2024 and recent changes.
Deputations
1. Deputation from Fred Brown, President, Everett Legion, and Deborah Hall-Chancey, regarding Everett Legion’s 75th Anniversary.
2. Deputation from Janet Budgell, Concerned Citizens in Adjala-Tosorontio Inc., regarding Cardiopulmonary Resuscitation (CPR) training and certification.
Consent Agenda
These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.
1. Staff Report: Parks Update Spring 2025
Further to the January 2025 Regular Council Meeting, Staff have provided an update on the maintenance and development of the Colgan Crossing parks.
2. Staff Report: Grant Requests Update
As per Council direction, Staff are providing a quarterly update on grant requests being sought by the Township.
3. Correspondence from the County of Simcoe, dated March 13, 2025, regarding Simcoe County District School Board Safer School Initiative, be received.
4. Correspondence from the Nottawasaga Conservation Authority regarding NVCA March 2025 Board Meeting Highlights
5. Cemetery Board Meeting Minutes dated Tuesday, March 18, 2025
6. Correspondence from Scott W. Anderson, Secretary/Treasurer, Lisle Astros Baseball Club, regarding Request for a Special Occasion Permit for Annual Victoria Day Weekend Baseball Tournament.
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. 2025 Final Operating Budget
The 2025 Operating Budget was reviewed and discussed at the Special Council Meeting held on March 11, 2025. It includes key increases to support the services the Township of Adjala-Tosorontio provides to residents.
As a result of increased assessment due to growth in the Township, the blended total tax increase equals 2.49%, which is one of the lowest increases in Simcoe County.
2. Award of Bridge 18 Engineering Services Request-for-Proposal
Bridge 18, built in 1930, is located one kilometre south of 5th Sideroad on Concession Road 6, Tosorontio. The proposed project aims to achieve several goals: removing the load posting, improving access for local farmers, enhancing pedestrian safety near Meadowbrook Campground and Earl Rowe Provincial Park, increasing bridge clearance for flood flows, and the project will be shovel-ready for future grant applications through completed engineering design.
3. Site Alteration and Fill Application for 5150 Concession Road 2
The request involves relocating topsoil from a farm field south of the Alliston Paramedic Station on Industrial Parkway, as part of the proposed Honda facility expansion. The topsoil will be used to level an agricultural field approximately 1.2 km north of Highway 89 by filling minor depressions, creating a nearly flat surface with gentle drainage towards surrounding forested areas to the east, south, and north.
4. Communications Policies
That Council approve the Corporate Communications and Social Media Policies.
"Strengthening the municipality's relationship with residents” is a key priority in the 2024-2028 Strategic Priorities, leading to the creation of a Communications Officer role. The Communications and Social Media Policies provide a framework for consistent, transparent, and professional communication with residents, businesses, media, and stakeholders, fostering public trust and aligning with the municipality’s strategic goals.
5. Ontario Land Tribunal E-File Portal Implementation
The implementation of the e-file portal will benefit both the Township and appellants by streamlining the appeal process into a single, centralized system. It will improve efficiency through Smart Form Technology, CCPay Online Payment Service, and a user-friendly dashboard. The portal will be accessible 24/7, offering a convenient and simplified alternative to the current process, which requires in-person filing during business hours and separate online payment to the OLT.
By-laws
1. By-law 2025-023 – 2025 Municipal Operating Budget
That Council approve the 2025 Municipal Operating Budget.
2. By-law 2025-024 – 2025 Fees and Charges By-law
That Council approve the 2025 Fees and Charges By-law.
3. By-law 2025-025 – Council Remuneration By-law
That Council approve the Council Remuneration By-law.
4. By-law 2025-026 Municipal Weed Inspector Appointment By-law
That Council approve the appointment of a Municipal Weed Inspector.
5. By-law 2025-027 – Amend By-law 23-24 Appointments to Boards and Committees
That Council approve the amendment to By-law 23-24.
6. By-law 2025-028 – A By-law to Appoint a Deputy Treasurer
That Council approve the appointment of a Deputy Treasurer.
7. By-law 2025-029 – Joint OPP Policing Contract By-law
That Council approve the Joint OPP Policing Contract.
8. By-law 2025-030 – A By-law to Appoint a Chief Administrative Officer
That Council approve the appointment of a Chief Administrative Officer.
Notices of Motion
1. Councillor Simson – Lobbyist and Gift Registry
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March 28, 2025 - Special Council Meeting: Everett Development Progress Workshop
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Special Council Meeting - 1:00 P.M.
Presentations
Presentations are heard by Council for the purpose of information only.
1. Presentation from Josh Maitland, Project Manager, GREENLAND International Consulting Ltd.
2. Presentation from Kartik Sally, Junior Planner, Township of Adjala-Tosorontio
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March 18, 2025 - Special Council Meeting
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Special Council Meeting - 3:30 P.M.
Presentations
Presentations are heard by Council for the purpose of information only.
1. Presentation from Ontario Clean Water Agency regarding 2024 Drinking Water Regulatory Reports.
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions
1. 2024 Drinking Water Regulatory Reports
The Township must complete annual regulatory reports for its six drinking water systems under O.Reg. 170/03. OCWA has prepared all required reports, with the Annual Report due by February 28 and the Summary Report by March 31. This confirms compliance, and reports remain publicly available at no cost.
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March 12, 2025
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Closed Session – 5:30 P.M.
1. Confidential Legal Counsel Verbal Report
2. Confidential Staff Report HR 2025-01
3. Confidential Staff Report HR 2025-02
Presentations
Presentations are heard by Council for the purpose of information only.
1. Presentation from Trish Woods, Communications Officer, regarding Communications Update.
Deputations
1. Deputation from Tania Perrier, Fundraising Coordinator, Alliston District Humane Society regarding Annual Woof Walk Fundraiser
2. Deputation from Dennine Scott, Treasurer, Royal Canadian Legion, Brand 508 Everette, regarding extension of Liquor Licence/Temporary Patio
Public Meetings
Public Meetings are for the public to provide comments to Council and Staff. Following a Public Meeting, Staff will provide a report to Council for final decision.
2025 Operating Budget Presentation
To present the Draft 2025 Operating Budget to the public and gather feedback for Council’s consideration.
Consent Agenda
These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.
1. Staff Report: Backyard Hen Pilot Program
Further to the January 15, 2025 Public Meeting, Staff have complied a full report regarding the Backyard Hen Pilot Program for Council’s consideration.
2. Staff Report: Housing Enabling Water Systems Fund Application
The Province introduced the Housing Enabling Water Systems Fund to support municipalities in building, repairing, and expanding essential water, wastewater, and stormwater infrastructure. This funding comes as a grant, not a loan. The purpose of this report is to provide clarification and to update Council.
3. Staff Report: Update on Themes and Structure of Official Plan
The Official Plan is organized around five core themes: Grow, Preserve, Protect, Connect, and Implement. This report provides Council with a status update of the proposed key Planning Themes and Vision Statement that will frame the Township’s new Official Plan.
4. Staff Report: 2024 Statement of Council and Committee Remuneration
This report provides a summary of the remuneration and expenses paid in 2024 to each member of Council and Committee as per the Ontario municipal Act, 2001, section 284 (1).
5. Staff Report: 2024 Annual Planning Report
An overview of the Planning Department’s activity and the level of service staff have maintained. This includes daily number of inquiries, pre-consultations, pre-permit zoning reviews, and planning applications, as well as improvements to overall service.
6. Staff Report: 2024 Annual Building Report
A summary of the Building Departments activities including number of permits issued, permit revenue collected, construction values, number of projects, and site inspections completed.
7. Staff Report: 2024 Annual By-law Activity Report
A summary of By-law activity and enforcement for the period of January 1, 2024-December 31, 2024.
8. Correspondence from the NVCA dated Feb 28, 2025 re. Opposition to the Proposed Amalgamation of The Authorities and Interim CAO Workplan
9. Correspondence from the Nottawasaga Valley Conservation Authority re. February 2025 Board Meeting Highlights
10. Rosemont District Fire Board Meeting Minutes dated Friday, May 31, 2024
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. 2024 Drinking Water Regulatory Reports
The Township must complete annual regulatory reports for its six drinking water systems under O.Reg. 170/03. OCWA has prepared all required reports, with the Annual Report due by February 28 and the Summary Report by March 31. This confirms compliance, and reports remain publicly available at no cost.
2. 3911 Concession Road 3 Decision Report - Zoning By-law Amendment
The Township of Adjala-Tosorontio received a Zoning By-law Amendment (ZBA) application (file number Z/01/25) to approve the severance of a 1.44-hectare (3.55-acre) surplus residential parcel due to a proposed farm consolidation. The property, located on the east side of Concession Road 3, is currently a rural residential dwelling with active farmland. The total property size is approximately 9.70 hectares (23.9 acres) with 150 meters of frontage along Concession Road 3.
3. 5289 Concession Road 3 Decision Report - Zoning By-law Amendment
The Township of Adjala-Tosorontio received a Zoning By-law Amendment (ZBA) application (file number Z/07/24) to approve the severance of a 0.55-hectare (1.35-acre) surplus residential parcel due to a proposed farm consolidation. The property, located on the east side of Concession Road 3, currently includes a rural residential dwelling and active farmland. The total property size is approximately 52.94 hectares (130 acres) with 910 meters of frontage along Concession Road 3.
4. Communications Policies
"Strengthening the municipality's relationship with residents” is a key priority in the 2024-2028 Strategic Priorities, leading to the creation of a Communications Officer role. The Communications and Social Media Policies provide a framework for consistent, transparent, and professional communication with residents, businesses, media, and stakeholders, fostering public trust and aligning with the municipality’s strategic goals.
5. Proposed Sports Field Allocation Policy
In 2024, Council adopted a Parks Master Plan with 42 recommendations, including reviewing ball diamond booking, With rising demand for sports field bookings, a proposed Sports Field Allocation Policy aims to establish a clear booking process and prepare for future growth, aligning with the Parks Master Plan.
By-laws
1.By-law 2025-016 - Amend Wastewater Rates By-law
That Council approve the amendment to modify wastewater rates.
2. Zoning By-law Amendment 3911 Concession Road 3 (430101000610603)
That Council approve Zoning By-law Amendment.
3. By-law 2025-018 - Zoning By-law Amendment for 5289 Concession Road 3 (430102000108300)
That Council approve Zoning By-law Amendment.
4. By-law 2025-019 - Appoint a Municipal By-law Enforcement Officer
That Council approve the appointment of a Municipal By-law Officer.
Notices of Motion
1. Councillor Meadows - Master Servicing Plan for Everett
2. Deputy Mayor Lachs - Hockley Drinking Water System
3. Councillor Simson - Additional Residential Units in the Oak Ridges Moraine
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March 11, 2025 - Special Council Meeting (2025 Operating Budget)
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Special Council Meeting - 1:30 P.M.
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions
1. 2025 Draft Operating Budget
Council will review the Draft 2025 Operating Budget. Residents are encouraged attend the meeting at 1:30 P.M.
The estimated blended tax rate increase is 2.49%, which equates to an increase of $95.23 annually for a residential property assessed at $454,000. The average tax increase in neighbouring communities is 3.75%.
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February 25, 2025 - Special Council Meeting
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Special Council Meeting – 2:00 P.M.
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. SB Adjala Developments Inc. – Subdivision Development Agreement (SDA)
At the February 12, 2025, Regular Council Meeting, Council asked specific questions and directed staff to conduct further research and analysis to answer those questions.
This agreement is for the addition of 25 homes located on Concession 4.
Taken directly from the report:
“Upon execution of the attached SDA, please note the following stages where checks and balances are built into the process to ensure the development carries out as intended:
1. Acceptance of works (Substantial Completion)
a. Prior to acceptance of Works, the Owner provides certification from Owners’ engineering regarding installation and operation of infrastructure (dry hydrant, stormwater management), fencing, roads, traffic controls, grading and landscaping are all in accordable with requirements of the plans and SDA.
2. Works Maintenance Period (2+ years)
a. The Owner maintains all Works (roads, infrastructure, landscaping) for a minimum 2 years from date of Acceptance of the Works until Assumption of Works.
3. Assumption of Works
a. Pending completion of all conditions set out in Schedule O of the SDA.
4. Guarantee Period
a. Two-year period (minimum) where 15% Guarantee is held back by Municipality to ensure any deficiencies are repaired/replaced as needed. The draft SDA set out as Attachment 2 to this report has been reviewed by and found to be satisfactory by the legal, planning and engineering expertise at the Township as well as the Owners and will allow for the final approval and registration of the subdivision with the necessary checks and balances in place to ensure the development proceeds as intended.”
A key benefit of advancing this subdivision is increased housing supply, revenue from development charges and parkland fees, economic boosts from construction, and long-term property assessment growth.
Recommended Action
That Council agrees to sign an agreement to allow the new subdivision to be built.
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February 12, 2025
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Closed Session - 5:30 p.m. - 6:30 p.m.
Confidential Training Presentation from Eric Wargel, Interim COA and Robin Reid, Clerk regarding Meeting Procedures and Council-Staff Relations: A Mid-Term Review.
Open Session - 6:30 p.m.
Presentations
Presentations are heard by Council for the purpose of information only.
1. Presentation from Ryan Durrell, CIO, Principal Broker and Principal of Risk & Insurance Management Services, Axxmina and Trevor Wilcox, General Manager, Corporate Performance, County of Simcoe regarding Municipal Insurance Pool.
Presentation
Public Meetings
Public Meetings are for the public to provide comments to Council and Staff. Following a Public Meeting, Staff will provide a report to Council for final decision.
1. Proposed Zoning By-law Amendment for 5289 Concession Road 3 to facilitate the severance of a 0.55-hectare (1.35 acre) surplus residential parcel as a result of a proposed farm consolidation.
5289 Concession Road 3 - Public Meeting Regarding the Proposed Zoning By-law Amendment
2. Proposed Zoning By-law Amendment for 3911 Concession Road 3 to facilitate the severance of a 1.44-hectare (3.55-acre) surplus residential parcel as a result of a proposed farm consolidation.
3911 Concession Road 3 - Public Meeting Regarding the Zoning By-law Amendment
Consent Agenda
These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.
1. Staff Report: Colgan Subdivision Services Review
Council directed staff at the January 15, 2025 Council meeting to answer questions asked from a resident regarding water and wastewater servicing for the Colgan settlement area. This report outlines the answers.
2. Staff Report: Official Plan Status Update
This is an update on the Official Plan, as per Section 26 of the Ontario Planning Act.
3. Correspondence from the Ministry of Natural Resources regarding Proposed Regulation regarding Minister's Permit and Review powers under the Conservation Authorities Act.
4. Correspondence from the Town of Halton Hills regarding Sovereignty of Canada.
5. Correspondence from the Township of Oro-Medonte regarding Consideration from Amalgamating the Authorities.
Staff Reports
These reports give Council the key details and recommendations they need to make informed decisions.
1. Staff Report: Municipal Insurance Pool
Approximately two years ago the County of Simcoe, all 16 member municipalities and the City of Orillia agreed to began work toward establishing a Municipal Insurance Pool (MIP).
If Council should move forward with this MIP, it will reduce an existing expense by 13 to 20% immediately, and then by 19 to 27% after set-up.
2. Staff Report: Purchase of Bandit Wood Chipper
That Council approve the purchase of a Bandit Wood Chipper in the amount of $85,820.70 plus taxes.
3. Staff Report: Purchase of Combination of Plow/Sander Truck
That Council approve the purchase of a Western Star Truck in the amount of $412,310.00 plus taxes.
4. SB Adjala Developments Inc. Subdivision Development Agreement
That Council agrees to sign an agreement to allow the new subdivision to be built. This agreement follows the rules in the Planning Act and meets all the needed conditions. It also lets the plan be officially registered for the land known as Part of Lot 2, Concession 4, in the Township of Adjala-Tosorontio.
5. Proposed Land Acknowledgement and Reconciliation Action Plan Committee Terms of Reference
That Council approve the proposed land acknowledgement.
By-laws
1. By-law 2025-010
That Council approve the execution agreement with SB Developments.
2. By-law 2025-011
That Council approve the execution agreement with Essa Public Library Board.
3. By-law 2025-012
That Council approve By-law to enable the Township to bill and collect the 2025 Interim Tax Levy.
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