Matters Ahead & Council Recap

View the in-depth agenda

Watch live on our YouTube Channel

Open Session: 6:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

There are no presentations.

Deputations

1. Deputation from Lisa Thompson, Executive Director, Ontario Federation of Trail Riders, regarding Green Plate Off-Road Motorcycles

Supplementary Deputation Materials – Definitions of Off-Road Vehicles

Public Meetings

There are no Public Meetings

Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Consent Agenda

These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.

1. Staff Report: Application for Cancellation, Reduction or Refund of Taxes – 3279 County Road 50

Town staff have prepared a report about a tax adjustment request for the property at 3276 County Road 50. If approved, the total combined tax decrease would be $102.92 for the 2025 tax year.

2. Staff Report: Application for Cancellation, Reduction or Refund of Taxes – 3935 County Road 50

Town staff have prepared a report about a tax adjustment request for the property at 3935 County Road 50. If approved, the total combined tax decrease for 2023, 2024, and 2025 would be $3227.39.

3. Staff Report: Traffic Calming Pilot Project Update 

In 2024, Council passed a resolution directing staff to proceed with the purchase of speed humps and in-road flexible posts as part of a traffic calming pilot project. These were installed on Webster Road, Pine Park Boulevard, and Dekker Street. Speed humps were installed on Rosewood and Princess Drive.

This report shows traffic calming effectiveness varies by location; speed humps worked well on low-volume roads, while flexible posts failed on high-volume roads, suggesting a mix of devices is needed for better results.

4. Correspondence from the Nottawasaga Valley Conservation Authority regarding NVCA Board Urges Province to Reconsider Proposed Mega-Regional Conservation Authority Model
5. Correspondence from the Nottawasaga Valley Conservation Authority regarding NVCA Budget Passed Unanimously by Board of Directors
6. Correspondence from the County of Simcoe, dated November 14, 2025, regarding 2025 County of Simcoe Bursary Announcement
7. Correspondence from the County of Simcoe regarding 2026 Recycling Collection Changes for Businesses and Institutions

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Development Related Expansion Analysis

This Staff Report was deferred from the November 12, 2025 Regular Council Meeting.

The Township recently completed a Development Related Expansion Analysis (DREA) to look at how well the road network in Colgan and Everett can handle expected traffic growth over the next 10 years. The study recommends three key road projects, totaling $1.93 million. These projects will be used in the development of the new Development Charges Background Study that will shape the new Development Charges By-law and future capital budgets.

2. Staff Report: Amendment to Extend Expiry of Part-Lot Exemption By-law 2024-014 – Tribute Colgan 2 Subdivision, Blocks 283-289, Plan 51M-1231

A subdivision agreement approved in 2021 created blocks for 47 townhouse units with technical matters addressed, and under Section 50(7.4) of the Planning Act, Council may extend the expiry of the existing Part Lot Control By-law without creating a new exemption, requiring only confirmation of conformity with the Official Plan and Zoning By-law.

3. Staff Report: Committee of Adjustment Council Member Appointment

Currently, Councillor O’Leary and Deputy Mayor Lachs are appointed to the Committee of Adjustment until December 31, 2025. Council may choose to reappoint these members for the next annual term beginning January 1, 2026, or appoint different members of Council in their place.

4. Staff Report: Community Grants and Donations

The Community Grants and Donations policy enables Council to provide financial assistance to not-for-profit or community organizations that benefit Township residents through unique projects or events.

There were a total of three submissions from Tosorontio Central Public School, Everett legion, and Lisle Legion.

By-laws

1. By-law 2025-062 – Amend By-law 2024-014 Part Lot Control

View the in-depth agenda

Presentations

Presentations are heard by Council for the purpose of information only.

Presentation from Kartik Sally, Planner, regarding Subdivision Approval Process Overview

This overview summarizes the key stages of the subdivision approval process, from pre-consultation through to assumption. It is intended to support Council’s understanding of procedural milestones and statutory requirements.

Closed Session

Pursuant to Section 239(2) of the Municipal Act, 2001, Council of the Township of Adjala-Tosorontio convene in Closed Session to address the following item:

• Confidential Presentation from Chris Kalimootoo, CAO: A proposed or pending acquisition or disposition of land by the municipality, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality – Everett Development.

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Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: 2026 Proposed Capital and Operating Budget

The 2026 Budget process began with a directive from the Mayor on August 1, 2025, providing milesetone directions and dates. This included a public engagement open house that was held on September 24, 2025 and an online survey. The proposed 2026 budget book was provided to Members of Council and made publicly available on November 3, 2025, and the first public meeting was held on November 12, 2025.

The Mayor’s direction was to limit the tax increase to a maximum of a 2.75% blended rate increase. This blended rate includes the Municipal, County and Education rates. The budget that staff provided to the Mayor exceeded his target and resulted in a 2.65% blended tax rate increase. This blended rate was based on an estimated 4.0% increase for the County and a zero percent increase for the school boards.

Residents are encouraged to provide their input during the Public Comment section of the agenda or submitting a Public Comment to the Clerk no later than two (2) hours prior to the scheduled meeting.

View the in-depth agenda

Watch live on our YouTube Channel

Closed Session: 5:30 P.M.

Open Session: 6:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Steve Harvey, President, Acadia Engineering re. Township of Adjala-Tosorontio Development Related Expansion Analysis
2. Presentation from Steve Harvey, President, Acadia Engineering re. Township of Adjala-Tosorontio 2025 Road Needs Study

Deputations

1. Deputation from Bhagwan Singh Gill regarding Petition to the Council of the Township of Adjala-Tosorontio regarding the Water and Wastewater Rates

Supporting Material – Petition re. Water and Wastewater Rates

Public Meetings

1. Proposed 2026 Budget

Proposed 2026 Budget – Public Meeting Presentation

The Proposed 2026 Budget will be presented to Council to invite public and agency feedback. Residents are encouraged to review and share their comments as part of the community consultation process.

2. Proposed Zoning By-law Amendment for 1980 County Road 50, Adjala-Tosorontio

Public Meeting Presentation for Proposed Zoning By-law Amendment – 1980 County Road 50, Adjala-Tosorontio

Township staff have prepared a report about a proposed Zoning By-law amendment for 1980 County Road 50. The purpose is to gather input from the public, agencies, and Council. All feedback will be carefully considered in a future planning report with recommendations that will come back to Council.

Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Consent Agenda

These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.

1. Staff Report: Application for Cancellation, Reduction or Refund of Taxes – 7723 Highway 89

Township staff have prepared a report about a tax adjustment request for the property at 7723 Highway 89. If approved, the 2025 property taxes will be reduced by a total of $532.12 — including $510.80 for the residential portion and $21.32 for farmland.

2. Staff Report: 2026 Fees and Charges By-law

Staff are updating the Fees and Charges By-law, which outlines the administrative fees for services and activities provided by the Township. This update is a routine step, but it plays an important role in shaping the financial framework for the upcoming budget. To see the full list of proposed fees and charges, check out the full report.

3. Staff Report: Community Outdoor Ice Rink Program 

The Community Outdoor Ice Rink Program is a partnership between residents and the Township, and it relies entirely on volunteers to help set up and maintain the rinks. Recruitment for this year’s program began on September 24, 2025, with regular posts shared on the Township’s website and social media. Unfortunately, as of now, no applications have been received, which means the program won’t be able to run this winter unless volunteers step forward.

4. Staff Report: Update on Automated Speed Enforcement (ASE)

Earlier this year, Council had asked staff to explore ASE options and report back with financial details and safety recommendations, especially around school zones. While we can’t move forward with ASE right now due to the new legislation, Bill 56 — the Building a More Competitive Economy Act, staff are recommending that the stretch of Concession Road 8 in Colgan, near St. James School, be designated as a Community Safety Zone.

5. Correspondence from the Nottawasaga Valley Conservation Authority re. NVCA October 2025 Board Meeting Highlights
6. Correspondence from the Nottawasaga Valley Conservation Authority dated October 14, 2025 re. NVCA receives grant from Province of Ontario to improve water quality ‘from brook to bay’
7. Correspondence from the Nottawasaga Valley Conservation Authority dated October 31, 2025 re. Province of Ontario announces new Conservation Authority Agency to improve service delivery
8. Rosemont District Fire Board Meeting Minutes dated Friday, May 30, 2025
9. Community Development and Event Committee Meeting Minutes dated Monday, October 27, 2025
10. Cemetery Board Meeting Minutes dated Tuesday, October 28, 2025

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Development Related Expansion Analysis

The Township recently completed a Development Related Expansion Analysis (DREA) to look at how well the road network in Colgan and Everett can handle expected traffic growth over the next 10 years. The study recommends three key road projects, totaling $1.93 million. These projects will be considered as part of the upcoming update to the Development Charges By-law.

2. Staff Report: Roads Needs Study

The Township recently completed a Road Needs Study (RNS) to assess the condition of our entire road network and identify areas that may need maintenance or upgrades. Using a method developed by the Ministry of Transportation, the study found that 98% of Township-owned roads are currently in good or excellent condition.

The study recommends 226 projects over the next 10 years, with an estimated cost of $16 million. These projects will be considered as part of future capital budgets, and each one will go through further evaluation before being brought to Council for approval.

3. Staff Report: Repeal of Staff Policy Provision Limiting Year-End Lieu Time Payouts

This report is recommending changes to the Township’s employment policy regarding year-end lieu time payouts.

If approved, all unused lieu time will be paid out to employees at year-end, starting with the 2025 calendar year. Additionally, any unused lieu time will be paid out upon an employee’s departure from the Township, in line with employment standards legislation.

4. Staff Report: Township of Adjala-Tosorontio Proposed 2026 Council Calendar

Staff have prepared a report proposing the 2026 Council Meeting Calendar for the Township of Adjala-Tosorontio. As part of the schedule, two meetings have been rescheduled: the February meeting will now take place on Wednesday, February 18, 2026, and the November meeting will be held on Thursday, November 12, 2026.

By-laws

1. By-law 2025-054 – Amend Water Rates By-law
2. By-law 2025-055 – Amend Wastewater Rates By-law
3. By-law 2025-056 – Fees and Charges By-law
4. By-law 2025-057 – Designate a Community Safety Zone

View the in-depth agenda

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Sid Vander Veen, Municipal Drains Lead, R.J. Burnside & Associates Limited, re. Review of the Drainage Act and Court of Revision Training

Closed Session 1:00 P.M.

This portion of the meeting is being held at the Colgan Wastewater Treatment Plant, 59 Sparrow Way, Colgan for Council education on Wastewater Treatment Operations.

View the in-depth agenda

Closed Session 5:30

Presentations

Presentations are heard by Council for the purpose of information only.

There are no Presentations.

Deputations

There are no deputations.

Public Meetings

There are no Public Meetings.

Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Consent Agenda

These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.

1. Staff Report BLDG 2025-004: Colgan Crossing Subdivision Agreement Status Update

At the January 14, 2025 Council Meeting, Council passed a resolution requesting staff to report on the status of the Colgan Crossing Subdivision Agreement. An update regarding the Colgan Crossing parks was previously provided to Council at the April 9, 2025 Council Meeting.

This update focuses on the status of collecting development charges, release of securities held by the Township, and progress toward satisfying the subdivision agreement conditions.

2. Staff Report BLDG 2025-003: Quarterly Building Activity Report for May 1, 2025 – August 31, 2025

This report outlines the building permit activity statistics for the period of May 1, 2025 to August 31, 2025, inclusive of the following:

• Number of Permits issued – 58
• Permit revenue collected – $202,309.89
• Construction value of projects – $17,189, 142.02
• Number of projects issued by project types
• Site Inspections completed – 305

3. Staff Report BYLW 2025-006: Quarterly By-law Activity Report for May 1, 2025 – August 31, 2025

This report outlines the By-law activity statistics for the period of May 1, 2025 to August 31, 2025, inclusive of the following:

• Site Visits Conducted – 131
• Revenue collected – $8612
• Active cases
• Complaints received – 21
• Status of case files

4. Staff Report PLA 2025-018: Planning Activity Report for May 1, 2025 – August 31, 2025

This report outlines the Planning Department’s activity statistics for the period of May 1, 2025 to August 31, 2025, inclusive of the following:

• Public Inquiries and Initial Contact
• Pre-Application Services – 11
• Planning Applications Received
• Legislative Compliance
• Process improvements and other initiatives

5. Staff Report I&D 2025-021: 2025 Q3 Grant Requests Update

This report outlines the applications that have been submitted by the Township for 2024 and the first, second, and third quarter of 2025.

6. Correspondence from the Honourable Todd McCarthy, Minister of the Environment, Conservation and Parks, dated October 1, 2025 re. Blue Box System
7. Correspondence from the Simcoe Muskoka District Health Unit, dated October 1, 2025 re. Introduction of Dr. Lisa Simon, Medical Officer of Health and Chief Executive Officer
8. Correspondence from the Nottawasaga Valley Conservation Authority, dated October 1, 2025 re. NVCA’s 2026 Draft Business Plan & Budget Letter
9. Correspondence from the Nottawasaga Valley Conservation Authority re. NVCA September 2025 Board Meeting Highlights

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Appointment of the External Auditor

As per the Municipal Act, 2001, municipalities are required to appoint an independent external auditor who is responsible for the annual auditing of the accounts and transactions of the municipality. Staff are recommending continuing with Baker Tilly SGB LLP as our Municipal Auditors.

2. Staff Report: Alternative Water Sources for Settlement Areas in Adjala-Tosorontio

At the May 14, 2025 Council meeting, staff were directed to investigate alternative water source options and report back.

A meeting between the Township and the Town of New Tecumseth was held to discuss access to the Georgian Bay Pipeline, but current allocations are fully committed.

Other options explored include local groundwater supply development or purchasing water from neighbouring municipalities.

3. Staff Report: Township Lobbyist and Gift Registry

At the April 19, 2025 Council meeting, Council directed staff to prepare a draft By-law to establish a Lobbyist and Gift Registry.

Section 223.9 of the Municipal Act, 2001 allows municipalities to create a Lobbyist Registry, and Section 223.11 permits appointing an independent Registrar to manage it.

The proposed Lobbyist Registry By-law establishes the registry, registration system, and Registrar role in accordance with the Act.

4. Staff Report: Community Development and Event Committee – Outdoor Movie Night Event

The Community Development and Event Committee is recommending an outdoor movie night for Council’s consideration.

5. Staff Report: Rural Ontario Development Program Grant – Community Development Application

The Community Development and Event Committee is recommending to Council that Staff submit an application for a mural project to showcase the cultural heritage of the Township of Adjala-Tosorontio along the walking trail at Warden’s Park under the Rural Ontario Development Program Grant – Community Development.

By-laws

1. By-law 2025-051 – A By-law to Appoint a Municipal Auditor – Baker Tilly SGB LLP

Notices of Motion

Councillor Meadows – Water and Wastewater Improvements in Everett

WHEREAS the Township of Adjala-Tosorontio accepted $35 million from the province for Water and Wastewater improvements in Everett that will include 4010 new homes;

AND WHEREAS Council has received a memo from the Township of Adjala-Tosorontio staff stating there are Ontario developers ready to enter into a joint partnership to fund and construct a new wastewater treatment plant to support 4010 mixed residential development units along with the existing population of Everett (New Horizons);

AND WHEREAS Council has not been provided any updated reports to confirm or approve the outflow location to support the original 1966 home development, the New Horizon Development and the newly proposed 2044 home West Everett developments;

AND WHEREAS the last Everett council update meeting (Special Council meeting on March 28th 2025 with the update with staff and consultant’s confirmed) that there is no secured outfall location for the current planned development;

AND WHEREAS Council has not been informed with any formal updated meetings with the developers, staff or engineers which would keep Council informed on any potential negotiations or up dates on these current Developments one of which we have been told for years is shovel ready;

AND WHEREAS the Township has already accepted the funding which has a start date of 2026 and targeted operational date of 2028 for the first 2000 homes.

NOW THEREFORE BE IT RESOLVED THAT Council direct staff to provide a report to council no later than the December 2025 Regular Council Meeting to confirm and answer the below questions to be open and transparent with the residents of the of Everett and our Municipality:

1. What is the total number of homes proposed for Everett as only 1966 homes have been approved while the staff memo states 4010 units (not including New Horizons)?
2. When did the staff meetings on Everett West occur? What SMT discussions and New Master Servicing Plan approvals for the 4010 units taken place as the current MSP is over 10 years old and the Environmental Assessment is also outdated?
3. Where are the balance 2044 homes being built and on which lot in Everett?
4. What is the current status of the outfall location in Everett?
5. Why was the funding of 35 million accepted when there is no outfall location secured?
6. Are there any negotiations going on for any outfall location? Who on council asked for these negotiations to proceed? If staff are in negotiations please provide us an update on the situation of what’s being discussed? ( conditions or perimeters of the deal).
7. Why are Council members not involved with the negotiation process? Are there more than one possible outflow areas proposed if so where?
8. If this development is shovel ready as past staff have previously stated on many occasions in public meetings and to Council, why are we dealing with an outflow location that has not yet been secured?
9. Can our current road structure handle the new proposed traffic volumes?
10. Will our current fire Department be able to handle the new population growth and what cost will it take to adequately update our emergency services?
11. What impact will new infrastructure requirements have on our towns ratepayers. (large tax increases)
12. Is this infrastructure still based on 2.67 people per household knowing the changes to the New Provincial Policy Statement. Is infrastructure being undersized for the population?
13. Who are these Joint partners and what are stipulations of the partnership to the Township?
14. Is there enough potable water to support this development based on 2.67 people when records show it should be doubled in some cases, anywhere from 4-6 people per household like Colgan’s actual numbers.

AND FURTHER having a meeting with all parties evolved would enable Council and residents to receive more clarity on these developments in Everett. This would avoid the problem past council had with the clarity on issues with the Colgan development being approved. Council has a right to have all relevant information with regards to proceeding with this development prior to making any decision, as our Council still has voting rights while representing the Townships residents, even with strong Mayor Powers being enforced by the Province.

View the in-depth agenda

Closed Session 5:30

Presentations

Presentations are heard by Council for the purpose of information only.

Presentation from Trish Woods, Communications Officer, regarding New Municipal Website

Presentation from Sue Bragg, Baker Tilly SGB LLP, re. Audit of 2024 Consolidated Financial Report Presentation

Deputations

Deputation from Shauneen Mackay, re. Simcoe County’s Participation in the FCM-ICLEI framework and Partners for Climate Protection (PCP) Program

Public Meetings

There are no Public Meetings.

Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Consent Agenda

These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.

1. Staff Report BYLW 2025-004: Interim By-law Enforcement Coverage

Due to the current By-law Enforcement vacancy, as an interim measure, Ewe Herd Me representative Emily Day and Kody Pain, the Township’s current Canine Control Enforcement Officers, be appointed as By-law Enforcement Officers under a contact position.

2. Correspondance from the Ministry of Natural Resources, dated August 8, 2025 regarding Proposed updates to certain operational policies under the Aggregates Resource Act.
3. Correspondence from the Township of Mulmur, dated August 13, 2025 regarding Official Plan Public Meeting Notice
4. Audit Committee Meeting Minutes dated Monday, August 11, 2025
5. Community Development and Event Committee Meeting Minutes dated Monday, August 18, 2025

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Draft Audited Financial Statements

As per the Municipal Act, 2001, as amended, every municipality is to prepare annual audited financial statements in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board of the Chartered Professional Accountants of Canada. The 2024 audited financial statements are being presented to Council.

2. Staff Report: Update Capital Project I-2025-06 Colgan Trail Development

Staff have identified an issue with the proposed widening of the trail due to the location of Hydro poles, Bell Canada pedestals, property lines and the County Road. As a result of these impediments, Staff are now proposed a new approach to rehabilitating the trail:

• Replace 100m of deteriorated walkway with new concrete.
• Adjust walkway grade to improve drainage and accommodate driveways.
• Edge walkway to remove encroaching grass and weeds.
• Ensure driveways remain accessible; add concrete where needed.
• Install signage noting no winter maintenance.
• Extend walkway by 200m to connect to County Rd 14 and Concession 8.

Total length of the refurbished walkway/trail would be 800 meters.

3. Staff Report PLA 2025-017: 4492 and 4428 Adjala-Tecumseth Townline – Decision Report – Zoning By-law Amendment

The Township received a Zoning By-law Amendment (Z/03/25) to allow the expansion of the Alliston Community Christian School at 4492 Adjala-Tecumseth Townline. The proposal includes a new school building, private services, driveways, parking, sports fields, and open space. To proceed, parts of 4428 and 4492 Adjala-Tecumseth Townline must be rezoned, with site-specific provisions for setbacks, lot area, and natural heritage features.

• From ‘Rural (R)’ to ‘Institutional – Exception (I-1)’
• From ‘Rural (R)’ to ‘Open Space Conservation (OSC)’
• From ‘Rural (R)’ to ‘Rural – Exception (R-126)’
• From ‘Institutional (I)’ to ‘Open Space Conservation (OSC)’, and consider the necessary by-law

By-laws

1. By-law 2025-048 – Zoning By-law Amendment for 4492 and 4428 Adjala-Tecumseth Townline, Adjala-Tosorontio (ARN: 430101000316301) (ARN: 430101000316400)
2. By-law 2025-049 – Appoint Interim Municipal By-law Enforcement Officers

Closed Session – 5:30 P.M.

Open Session – 6:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

There are no presentations

Deputations

1. Deputation from Nik Koiou and Devinder Gulati on behalf of The Friends of Adjala-Tosorontio, regarding Adjala-Tosorontio KiteFest 2025.

Public Meetings

Proposed Zoning By-law Amendment for 4492 and 4428 Adjala-Tosorontio Tecumseth Townline, Adjala-Tosorontio

For the purpose of a proposed Zoning By-law Amendment to rezone the subject lands to permit and facilitate the expansion of the Alliston Community Christian School through the development of a new school facility at 4492 Adjala-Tecumseth Townline.

Staff will consider all public and agency input, as well as Council comments, in a further planning analysis to be set out in a planning report and recommendation to be brought to Council at a future date.

Consent Agenda

1. Staff Report: 2025 Canada Day Celebration Summary[RR1]

2. Correspondence from the Nottawasaga Valley Conservation Authority regarding NVCA June 2025 Board Meeting Highlights

3. Community Development and Event Committee Meeting Minutes dated Monday, July 21, 2025.

Staff Reports

1. Enhancing Access to Spaces for Everyone (EASE) Grant Application

Staff propose a key accessibility improvements at Dekker Street Park: the installation of poured-in-place rubber surfacing to facilitate easier access to the playground. A prior community survey identified playgrounds as a primary reason for visiting local parks, with 81% of respondents endorsing increased investment in this area. Subject to the successful award of the grant, staff request that Council allocate $23,661.98 from the Parks Improvement Reserve to fund the Township’s portion of the project.

2. Commemorative Tree and Bench in Memory of B. Persaud

A memorial tree and bench has been selected by the Family in accordance with the Commemorative Tree and Bench Policy.  Should Council approve the donation, the tree and bench will be installed at Warden Park.

3. Recreation Reimbursement Policy

The revised version of the Recreation Reimbursement Policy is being presented to Council for consideration. The Policy will allow for the reimbursement of the non-residential fee up to a maximum of 30% for qualifying recreation programs identified in bordering municipalities. These municipalities include the Town of New Tecumseth, Township of Essa, Township of Mulmur, Town of Mono, Township of Clearview, Town of Caledon, CFB Borden, Town of Bradford West Gwillimbury and Town of Orangeville.

4. 8053 Main Street, Everett Decision Report – Zoning By-law Amendment

Zoning By-law Amendment Application is to rezone the subject lands legally described as Plan 1382 Blk P Lot 63 Con 5; Pt Lot 10 from Hamlet Residential (HR1) Zone to Hamlet Residential Exception (HR1-39) Zone, and consider the necessary by-law.

By-laws

1.  By-law 2025-044 – Zoning By-law Amendment for 8053 Main Street, Everett

That Council approve the Zoning By-law Amendment

2. By-law 2025-045 – Appoint a Fire Chief

That Council approve the appointment of a Fire Chief, Todd Aitken.

3. By-law 2025-046 – Appoint Community Emergency Management Coordinator (CEMC) and Emergency Management Program Committee Chair Todd Aitken

That Council approve the appointment of CEMC and Emergency Management Program Committee Chair to Fire Chief, Todd Aitken.

Notices of Motion

1. Councillor Simson – Regulation and Placement of Facilities that Provide Drug and Alcohol Rehabilitation Services

WHEREAS the Township of Adjala-Tosorontio currently has not established a by-law for the regulation and placement of facilities that provide drug and alcohol rehabilitation services within the boundaries of our municipality;

AND WHEREAS there is currently no distinction in our by-laws relating to home businesses providing counseling services, group homes, crisis care centers, and rehabilitation treatment centers;

AND WHEREAS there is a greater need for Wellness and Rehabilitation service facilities in our Municipality and a corresponding increase of interest in the provision of such services within the Township;

NOW THEREFORE BE IT RESOLVED THAT the Staff be directed to incorporate in the ongoing Official Plan update exercise and subsequent Zoning By-law update, guidance pertaining to the location of these types of wellness and rehabilitation uses and facilities in specific land use designations and zones, along with the specific requirements for the approval of such service facilities, including council approval for crisis centers and rehabilitation treatment centers, setbacks from schools, childcare centers, and parks, along with fencing requirements.

Special Council Meeting – 9 A.M.

View the in-depth Agenda

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions

1. Staff Report: Concession Road 7 and Elizabeth Street Drainage Project

In 2020, the Township’s former Supervisor for Operations and Maintenance had petitioned for a drainage works under the Drainage Act to improve the drainage from Concession Road 7 and Elizabeth Street. R. J. Burnside & Associates Limited (Burnside) was appointed by Council as the engineer for this project.

In early May, Pilla submitted a petition requesting an outlet from their proposed stormwater management facility directly into the Spring Creek Drain changing the original proposal for the Concession Road 7 and Elizabeth Street Drainage Project, highlighted in red in Figure 1. The Pilla Petition may impact the technical design of this section of the drain and the distribution of costs.  Attachment 1 of the Staff Report includes the proposed workplan for project.

At the July 9 Regular Council Meeting, Council deferred this item to a Special Council Meeting.

2. Staff Report: Pilla Investments Inc. Drainage Petition

Pilla has submitted a petition under the Drainage Act to secure the necessary outlet to the Spring Creak Drainage Works. The approximate location of the proposed branch drain is shown on the plan on page 2 of the report. At the July 9 Regular Council Meeting, Council deferred this item to a Special Council Meeting.

View the in-depth agenda

Closed Session 5:30

Presentations

Presentations are heard by Council for the purpose of information only.

Presentation from Chris Kalimootoo, CAO re. Building for the Future: Strategic Plan – 2025 Report Card

Deputations

Deputation from Darren White, Mayor, Township of Melancthon, on behalf of the Council of the Township of Melancthon re. Strada Aggregates ARA Application

Public Meetings

PLA 2025-013: 8053 Main Street, Everett – Proposed Zoning By-Law Amendment

The Township of Adjala-Tosorontio has received a Zoning By-law Amendment application for the property located at 8053 Main Street, Everett. The purpose of the application is to rezone the lands and to permit 1 additional residential unit (ARU) in a detached accessory structure (converted from garage) and a maximum gross floor area of 92.2 square metres for the ARU, whereas the Zoning By-law restricts accessory structure to a maximum of 55 square metres on lots smaller than 0.25 hectares.

Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Consent Agenda

These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.

1. Staff Report: Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025

On May 12, 2025, the Province introduced Bill 17, which received Royal Assent on June 5, 2025. The legislation amends the Building Code Act, Planning Act, and Development Charges Act, with the aim of accelerating housing and infrastructure development by streamlining approvals, reducing costs, and eliminating barriers in partnership with municipalities. While the Township acknowledges the Province’s intent, staff have identified potential challenges that require further review and clarity.

2. Staff Report: Concession Road 7 and Elizabeth Street Drainage Project

In 2020, the Township’s former Supervisor for Operations and Maintenance had petitioned for a drainage works under the Drainage Act to improve the drainage from Concession Road 7 and Elizabeth Street. R. J. Burnside & Associates Limited (Burnside) was appointed by Council as the engineer for this project. Initial discussions took place, but no concrete plans were received, and no petitions were filed.

In early May, shortly after setting the information meeting date, the Burnside Project Manager received notice that Pilla had submitted a petition requesting an outlet from their proposed stormwater management facility directly into the Spring Creek Drain.

The Pilla petition, if accepted by Council, would remove at least 90% of the Pilla land, highlighted in red in Figure 1, from the watershed of the CR7 section of the Drain. Should this occur, it would have a significant impact on the technical design of this section of the Drain and the distribution of cost.

3. Staff Report: Fire Department Annual Report

By-law 2024-06 being a By-law to Establish and Regulate the Adjala-Tosorontio Fire Department (“the ATFD”) requires an annual report be submitted to Council providing a review of the previous year’s activities. The purpose of this report is to provide an overview of the Adjala-Tosorontio Fire Department activities for the year 2024.

4. Staff Report Q2 Grant Requests Update

Council had directed that Staff provide a quarterly update on grant requests being sought by the Township. The purpose of this report is providing an update on Q2 for 2025 for successful and unsuccessful candidates.

5. Correspondence from the Town of Caledon re. Amendments to Planning Act and Municipal Act to strengthen municipal authority to effectively manage illegal land use

6. Rosemont District Fire Board Meeting Minutes dated Friday, March 14, 2025

7. Community Development and Event Committee Meeting Minutes, dated Tuesday, May 27, 2025

8. Community Development and Event Committee Meeting Minutes dated Tuesday, June 23, 2025

9. Reconciliation Action Plan Committee Meeting Minutes dated June 17, 2025

10. Correspondence from Toronto and Region Conservation Authority’s (TRCA) re.  TRCA’S Report on the Conservation Authorities Act Regulated Area Mapping

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Direct Award of Baseball Diamond Infield Upgrades to Mar-co Clay

The surface conditions of Haley ball diamond and Bailey ball diamond are unfavorable, due to the use of limestone screenings in the past. If the player slides on the surface, the abrasive nature of the limestone can cause lesions to any part of the body that contacts the limestone.

If approved, the infield will be   rehabilitated by removing the limestone and replacing it with a special blend of clay designed for baseball diamonds. Also, home plate and the base markers will be reinstalled to provide the proper spacing and alignment.

2. Staff Report: Recreation Reimbursement Policy

The Recreation Reimbursement policy clarifies the terms and conditions for the for the reimbursement of the non-residential fee up to a maximum of 30%, charged for a recreation program in a boarding municipality. The policy establishes a deadline to submit a receipt for reimbursement of one-year from the completion date of the program.

3. Staff Report: Pilla Investments Inc. Drainage Petition

Pilla has submitted a petition under the Drainage Act to secure the necessary outlet to the Spring Creak Drainage Works. The approximate location of the proposed branch drain is shown on the plan on page 2 of the report.

4. Staff Report: Council Chamber Audio & Video Improvements and EOC Relocation

This staff report is seeking approval from Council for the award of Capital Project C-2025-01 and F-2025-05 which provides updates to the Council Chamber Audio & Video Improvements and EOC Relocation. The report recommends that Council award the Capital Project to Ricoh Canada.

5. Staff Report: Reconciliation Action Plan Committee recommendation for Township Event in honour of the National Day of Truth and Reconciliation

At the June 17, 2025, Reconciliation Action Plan Committee meeting, the Committee discussed options for the Township action items to further reconciliation. The Committee is requesting Council approve a walk in honour of National Day of Truth and Reconciliation to be held on Tuesday, September 30, 2025 at the Municipal Centre.

View the in-depth agenda

Presentations

Presentations are heard by Council for the purpose of information only.

There are no presentations.

Deputations

There are no deputations.

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: 2024 Year-End Operating Variance

Staff have provided an update with the 2024 year-end operating results for the Township for the year ended December 31, 2024. This is an unaudited review and does not include adjustments made for amortization.

2. Staff Report: Quarterly Building Activity Report

Staff have compiled building activity statistics for the period of January 1, 2025, to April 30, 2025, that includes number of permits issued, permit revenue collected, construction value of projects, number of projects issues by project types and site inspections completed.

3. Staff Report: Quarterly Planning Activity Report

Staff have compiled activity statistics of the Planning Department for the period of January 1, 2025, to April 30, 2025, that includes public inquiries and initial contact, pre-application services, legislative compliance and process improvements and other initiatives.

4. Staff Report: Quarterly By-law Activity Report

Staff have compiled By-law activity statistics for the period of January 1, 2025, to April 30, 2025, that includes site visits conducted, revenue collected, parking tickets and dog tags, active cases, complaints received and status of case files.

5. Correspondence from the Nottawasaga Valley Conservation Authority re. NVCA May 2025 Board Meeting Highlights

6. Rosemont District Fire Board Meeting Minutes dated Friday, November 8, 2024

7. Correspondence from the Ontario Provincial Police re. OPP Cost Recovery Model and June 2025 Webinars

8. Correspondence from the Ministry of Natural Resources re. Reintroduction of Geologic Carbon Storage Act

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. 2025 Complete Asset Management Plan

As defined in the Asset Management Planning for Municipal Infrastructure Regulation (O.Reg. 588/17), a complete asset management plan is made up of four components including:

• State of infrastructure;
• Levels of service;
• Lifecycle management strategies; and
• Financing strategies.

Staff is seeking approval for the Township’s 2025 Complete Asset Management Plan and for the Township to comply with O.Reg. 588/17 which requires an approved Complete Municipal Asset Management Plan by July 1, 2025.

2. Community and Safety Well-Being Plan Refresh

Under Ontario’s legislative framework, municipalities are required to review and update their CSWB Plans every four years.

The CSWB framework is structured around four key areas:

• Incident Response – Immediate interventions addressing public safety concerns.
• Risk Intervention – Targeted actions to reduce risks before escalation.
• Prevention – Efforts to mitigate underlying causes of crime and social disorder.
• Social Development – Long-term strategies to enhance overall well-being.

3. Municipal and School Board Election Voting Method

The next Municipal and School Board election will take place on Monday, October 26, 2026. The Mayor, Deputy Mayor and Councillors (5) for the Township of Adjala-Tosorontio and School Board Trustees will be elected for the 2026-2030 term.

Following approval of the voting method for the 2026 Municipal and School Board Election, Staff will start planning and organizing the election as directed.

By-laws

1. By-law 2025-037 – Amend the Rate of Speed By-law

That Council approve the amendment to extend the 50-kilometre speed limit on Concession Road 8 from County Road 14 to a point 100m South.

2.By-law 2025-038 – Lease Agreement with The Corporation of the County of Simcoe for the use of Facility Space

That Council approve the lease agreement.

3. By-law 2025-039 – Parking in the Township of Adjala-Tosorontio

That Council approve the Parking By-law, as amended, to add the following:

• Obstruction on a sidewalk set fine: $100.00
• Obstruction of a fire hydrant set fine: $100.00

4. By-law 2025-40 – 2026 Municipal and School Board Election Voting Method

That Council approve the use of alternative voting methods, being internet and telephone voting for the 2026 Municipal Election.

In-Depth Agenda

Presentations

Presentations are heard by Council for the purpose of information only.

There are no presentations on the agenda.

Deputations

1. Deputation from Kayon Watson, Founder and Board Member, Reach and Serve Foundation Inc. regarding School Backpack Drive.

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: 2024 Capital Project Year-End Status Update

Staff have provided an update with the 2024 year-end capital status of the 2024 approved capital projects and prior years capital carry forward projects.

2. Staff Report: Public Information Centre to present the draft Official Plan

A Public Information Centre (PIC) is scheduled for June 12, 2025, from 5:30 P.M. to 7:30 P.M. to present the draft Official Plan (OP) for the Township of Adjala-Tosorontio. This PIC serves as an opportunity to engage public feedback, stakeholders, businesses, landowners, agencies, and Indigenous communities.

The Township encourages residents to attend the Municipal Centre on June 12 to learn more, participate in a survey, and ask questions directly to staff.

3. Staff Report: Community and Pollinator Garden Program

The Community and Pollinator Garden program Policy was enacted by Council in 2021 to support healthy living and foster community engagement to establish community gardens on Township owned lands. The program relies heavily on volunteers who care and maintain the gardens.

No volunteer applications were received to support the operation of the program in 2025

4. Staff Report: Strong Mayor Powers

On May 1, 2025 Strong Mayor Powers was given to 170 municipalities, including the Township of Adjala-Tosorontio, by the Province of Ontario. This report is to provide more information to Council regarding these powers.

The Township encourages everyone to tune in or read the report to learn more.

5. Correspondence from the County of Simcoe, dated April 24, 2025 regarding Request to Consider Consent of County of Simcoe By-law 7119-25 to Change the Composition of County Council.

6. Community Development and Event Committee Minutes dated Monday, April 28, 2025.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Placement of Hot Mix Asphalt and Shoulder Gravel

In the 2025 Capital budget, Council approved the following capital works projects:

• Asphalt resurfacing from Concession Road 3 to Concession Road 4 on 17 Sideroad Tosorontio
• New asphalt from 5 Sideroad North to Marigold Boulevard on Concession Road 8 Adjala
• Asphalt resurfacing from Concession Road 6/7 Clearview to Simcoe County Road 12 on Concession Road 3 Tosorontio
• Asphalt resurfacing from 5 Sideroad South to HWY #9 on Mono/Adjala Townline

The recommendation is that Council award the contract to Lisbon Paving Co.

2. Supply and Placement of Double Surface Treatment

In the 2025 Capital budget, Council approved double surface treatment of 20 Sideroad from Concession Road 2 West to the Mulmur-Tosorontio Townline.

The recommendation is that Council award the contract to Miller Paving Limited.

3. Proposed Amendment to Township Parking By-law to Prohibit Parking Over a Sidewalk and to Require a 3 metre Clearance from Hydrants

Staff reviewed Parking By-law 04-21 in conjunction with Public Works and Fire, and it was confirmed that the Highway Traffic Act R.R.O. 1990 Regulation 604 Parking(1) confirms that the council of a municipality having authority over the highway, can pass a by-law prohibiting the following:

(a)   No person shall park a vehicle in a manner as to obstruct, ii) a sidewalk

(b)   within three metres of a point in the edge of the roadway and nearest fire hydrant.

The recommendation is that an amendment to the current parking by-law include the following:

Sidewalk/footpaths means a portion of a highway or right of way that is set aside by the Township of Adjala-Tosorontio for the use of pedestrians. Where signs are not posted no person shall park or permit a vehicle to be parked on or over a sidewalk or foot path. That, where signs are not posted no person shall park or permit a vehicle to be parked within 3 meters of a hydrant

By-laws

1. By-law 2025-032 – Amend By-law 04-21

That Council approve the amendment to the Parking By-law.

2. By-law 2025-033 – 2025 Final Tax Rates and Ratio Levy By-law

That Council approve the 2025 Final Tax Rates and Ratio Levy.

3. By-law 2025-034 – Library Services Agreement with the Clearview Public Library Board

That Council approve Library Services Agreement with Clearview Public Library.

4. By-law 2025-035 – Library Services Agreement with New Tecumseth Public Library Board

That Council approve Library Services Agreement with New Tecumseth Public Library Board.

Notices of Motion

1. Councillor Borsos – Lorretto Wecca Drinking Water System

In-Depth Agenda

Closed Session – 5:30 P.M.

1. Confidential Staff Report CLK 2025-007

Open Session – 6:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Sheryl Flannagan, Interim Chief Administrative Officer, Nottawasaga Conservation Authority, regarding achievements in 2024 and recent changes.

Deputations

1. Deputation from Fred Brown, President, Everett Legion, and Deborah Hall-Chancey, regarding Everett Legion’s 75^th Anniversary.

2. Deputation from Janet Budgell, Concerned Citizens in Adjala-Tosorontio Inc., regarding Cardiopulmonary Resuscitation (CPR) training and certification.

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: Parks Update Spring 2025

Further to the January 2025 Regular Council Meeting, Staff have provided an update on the maintenance and development of the Colgan Crossing parks.

2. Staff Report: Grant Requests Update

As per Council direction, Staff are providing a quarterly update on grant requests being sought by the Township.

3. Correspondence from the County of Simcoe, dated March 13, 2025, regarding Simcoe County District School Board Safer School Initiative, be received.  

4. Correspondence from the Nottawasaga Conservation Authority regarding NVCA March 2025 Board Meeting Highlights

5. Cemetery Board Meeting Minutes dated Tuesday, March 18, 2025

6. Correspondence from Scott W. Anderson, Secretary/Treasurer, Lisle Astros Baseball Club, regarding Request for a Special Occasion Permit for Annual Victoria Day Weekend Baseball Tournament.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. 2025 Final Operating Budget

The 2025 Operating Budget was reviewed and discussed at the Special Council Meeting held on March 11, 2025. It includes key increases to support the services the Township of Adjala-Tosorontio provides to residents.

As a result of increased assessment due to growth in the Township, the blended total tax increase equals 2.49%, which is one of the lowest increases in Simcoe County.

2. Award of Bridge 18 Engineering Services Request-for-Proposal

Bridge 18, built in 1930, is located one kilometre south of 5^th Sideroad on Concession Road 6, Tosorontio. The proposed project aims to achieve several goals: removing the load posting, improving access for local farmers, enhancing pedestrian safety near Meadowbrook Campground and Earl Rowe Provincial Park, increasing bridge clearance for flood flows, and  the project will be shovel-ready for future grant applications through completed engineering design.

3. Site Alteration and Fill Application for 5150 Concession Road 2

The request involves relocating topsoil from a farm field south of the Alliston Paramedic Station on Industrial Parkway, as part of the proposed Honda facility expansion. The topsoil will be used to level an agricultural field approximately 1.2 km north of Highway 89 by filling minor depressions, creating a nearly flat surface with gentle drainage towards surrounding forested areas to the east, south, and north.

4. Communications Policies

That Council approve the Corporate Communications and Social Media Policies.

“Strengthening the municipality’s relationship with residents” is a key priority in the 2024-2028 Strategic Priorities, leading to the creation of a Communications Officer role. The Communications and Social Media Policies provide a framework for consistent, transparent, and professional communication with residents, businesses, media, and stakeholders, fostering public trust and aligning with the municipality’s strategic goals.

5. Ontario Land Tribunal E-File Portal Implementation

The implementation of the e-file portal will benefit both the Township and appellants by streamlining the appeal process into a single, centralized system. It will improve efficiency through Smart Form Technology, CCPay Online Payment Service, and a user-friendly dashboard. The portal will be accessible 24/7, offering a convenient and simplified alternative to the current process, which requires in-person filing during business hours and separate online payment to the OLT.

By-laws

1. By-law 2025-023 – 2025 Municipal Operating Budget

That Council approve the 2025 Municipal Operating Budget.

2. By-law 2025-024 – 2025 Fees and Charges By-law

That Council approve the 2025 Fees and Charges By-law.

3. By-law 2025-025 – Council Remuneration By-law

That Council approve the Council Remuneration By-law.

4. By-law 2025-026 Municipal Weed Inspector Appointment By-law

That Council approve the appointment of a Municipal Weed Inspector.

5. By-law 2025-027 – Amend By-law 23-24 Appointments to Boards and Committees

That Council approve the amendment to By-law 23-24.

6. By-law 2025-028 – A By-law to Appoint a Deputy Treasurer

That Council approve the appointment of a Deputy Treasurer.

7. By-law 2025-029 – Joint OPP Policing Contract By-law

That Council approve the Joint OPP Policing Contract.

8. By-law 2025-030 – A By-law to Appoint a Chief Administrative Officer

That Council approve the appointment of a Chief Administrative Officer.

Notices of Motion

1. Councillor Simson – Lobbyist and Gift Registry

Special Council Meeting – 1:00 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Josh Maitland, Project Manager, GREENLAND International Consulting Ltd.

2. Presentation from Kartik Sally, Junior Planner, Township of Adjala-Tosorontio

Special Council Meeting – 3:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Ontario Clean Water Agency regarding 2024 Drinking Water Regulatory Reports.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions

1. 2024 Drinking Water Regulatory Reports

The Township must complete annual regulatory reports for its six drinking water systems under O.Reg. 170/03. OCWA has prepared all required reports, with the Annual Report due by February 28 and the Summary Report by March 31. This confirms compliance, and reports remain publicly available at no cost.

Closed Session – 5:30 P.M.

1. Confidential Legal Counsel Verbal Report

2. Confidential Staff Report HR 2025-01

3. Confidential Staff Report HR 2025-02

Presentations 

Presentations are heard by Council for the purpose of information only.

1. Presentation from Trish Woods, Communications Officer, regarding Communications Update.

Deputations

1. Deputation from Tania Perrier, Fundraising Coordinator, Alliston District Humane Society regarding Annual Woof Walk Fundraiser

2. Deputation from Dennine Scott, Treasurer, Royal Canadian Legion, Brand 508 Everette, regarding extension of Liquor Licence/Temporary Patio

Public Meetings

Public Meetings are for the public to provide comments to Council and Staff. Following a Public Meeting, Staff will provide a report to Council for final decision.

2025 Operating Budget Presentation

To present the Draft 2025 Operating Budget to the public and gather feedback for Council’s consideration.

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: Backyard Hen Pilot Program

Further to the January 15, 2025 Public Meeting, Staff have complied a full report regarding the Backyard Hen Pilot Program for Council’s consideration.

2. Staff Report: Housing Enabling Water Systems Fund Application

The Province introduced the Housing Enabling Water Systems Fund to support municipalities in building, repairing, and expanding essential water, wastewater, and stormwater infrastructure. This funding comes as a grant, not a loan. The purpose of this report is to provide clarification and to update Council.

3. Staff Report: Update on Themes and Structure of Official Plan

The Official Plan is organized around five core themes: Grow, Preserve, Protect, Connect, and Implement. This report provides Council with a status update of the proposed key Planning Themes and Vision Statement that will frame the Township’s new Official Plan.

4. Staff Report: 2024 Statement of Council and Committee Remuneration

This report provides a summary of the remuneration and expenses paid in 2024 to each member of Council and Committee as per the Ontario municipal Act, 2001, section 284 (1).

5. Staff Report: 2024 Annual Planning Report

An overview of the Planning Department’s activity and the level of service staff have maintained. This includes daily number of inquiries, pre-consultations, pre-permit zoning reviews, and planning applications, as well as improvements to overall service.

6. Staff Report: 2024 Annual Building Report

A summary of the Building Departments activities including number of permits issued, permit revenue collected, construction values, number of projects, and site inspections completed.

7. Staff Report: 2024 Annual By-law Activity Report

A summary of By-law activity and enforcement for the period of January 1, 2024-December 31, 2024.

8. Correspondence from the NVCA dated Feb 28, 2025 re. Opposition to the Proposed Amalgamation of The Authorities and Interim CAO Workplan

9. Correspondence from the Nottawasaga Valley Conservation Authority re. February 2025 Board Meeting Highlights

10. Rosemont District Fire Board Meeting Minutes dated Friday, May 31, 2024

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. 2024 Drinking Water Regulatory Reports

The Township must complete annual regulatory reports for its six drinking water systems under O.Reg. 170/03. OCWA has prepared all required reports, with the Annual Report due by February 28 and the Summary Report by March 31. This confirms compliance, and reports remain publicly available at no cost.

2. 3911 Concession Road 3 Decision Report – Zoning By-law Amendment

The Township of Adjala-Tosorontio received a Zoning By-law Amendment (ZBA) application (file number Z/01/25) to approve the severance of a 1.44-hectare (3.55-acre) surplus residential parcel due to a proposed farm consolidation. The property, located on the east side of Concession Road 3, is currently a rural residential dwelling with active farmland. The total property size is approximately 9.70 hectares (23.9 acres) with 150 meters of frontage along Concession Road 3.

3. 5289 Concession Road 3 Decision Report – Zoning By-law Amendment

The Township of Adjala-Tosorontio received a Zoning By-law Amendment (ZBA) application (file number Z/07/24) to approve the severance of a 0.55-hectare (1.35-acre) surplus residential parcel due to a proposed farm consolidation. The property, located on the east side of Concession Road 3, currently includes a rural residential dwelling and active farmland. The total property size is approximately 52.94 hectares (130 acres) with 910 meters of frontage along Concession Road 3.

4. Communications Policies

“Strengthening the municipality’s relationship with residents” is a key priority in the 2024-2028 Strategic Priorities, leading to the creation of a Communications Officer role. The Communications and Social Media Policies provide a framework for consistent, transparent, and professional communication with residents, businesses, media, and stakeholders, fostering public trust and aligning with the municipality’s strategic goals.

5. Proposed Sports Field Allocation Policy

In 2024, Council adopted a Parks Master Plan with 42 recommendations, including reviewing ball diamond booking, With rising demand for sports field bookings, a proposed Sports Field Allocation Policy aims to establish a clear booking process and prepare for future growth, aligning with the Parks Master Plan.

By-laws

1.By-law 2025-016 – Amend Wastewater Rates By-law

That Council approve the amendment to modify wastewater rates.

2. Zoning By-law Amendment 3911 Concession Road 3 (430101000610603)

That Council approve Zoning By-law Amendment.

3. By-law 2025-018 – Zoning By-law Amendment for 5289 Concession Road 3 (430102000108300)

That Council approve Zoning By-law Amendment.

4. By-law 2025-019 – Appoint a Municipal By-law Enforcement Officer

That Council approve the appointment of a Municipal By-law Officer.

Notices of Motion

1. Councillor Meadows – Master Servicing Plan for Everett

2. Deputy Mayor Lachs – Hockley Drinking Water System

3. Councillor Simson – Additional Residential Units in the Oak Ridges Moraine

Special Council Meeting – 1:30 P.M.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions

1. 2025 Draft Operating Budget

Council will review the Draft 2025 Operating Budget. Residents are encouraged attend the meeting at 1:30 P.M.

The estimated blended tax rate increase is 2.49%, which equates to an increase of $95.23 annually for a residential property assessed at $454,000. The average tax increase in neighbouring communities is 3.75%.

Special Council Meeting – 2:00 P.M.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. SB Adjala Developments Inc. – Subdivision Development Agreement (SDA)

At the February 12, 2025, Regular Council Meeting, Council asked specific questions and directed staff to conduct further research and analysis to answer those questions.

This agreement is for the addition of 25 homes located on Concession 4.

Taken directly from the report:

“Upon execution of the attached SDA, please note the following stages where checks and balances are built into the process to ensure the development carries out as intended:

1. Acceptance of works (Substantial Completion)

a. Prior to acceptance of Works, the Owner provides certification from Owners’ engineering regarding installation and operation of infrastructure (dry hydrant, stormwater management), fencing, roads, traffic controls, grading and landscaping are all in accordable with requirements of the plans and SDA.

2. Works Maintenance Period (2+ years)

a. The Owner maintains all Works (roads, infrastructure, landscaping) for a minimum 2 years from date of Acceptance of the Works until Assumption of Works.

3. Assumption of Works

a. Pending completion of all conditions set out in Schedule O of the SDA.

4. Guarantee Period

a. Two-year period (minimum) where 15% Guarantee is held back by Municipality to ensure any deficiencies are repaired/replaced as needed. The draft SDA set out as Attachment 2 to this report has been reviewed by and found to be satisfactory by the legal, planning and engineering expertise at the Township as well as the Owners and will allow for the final approval and registration of the subdivision with the necessary checks and balances in place to ensure the development proceeds as intended.”

A key benefit of advancing this subdivision is increased housing supply, revenue from development charges and parkland fees, economic boosts from construction, and long-term property assessment growth.

Recommended Action

That Council agrees to sign an agreement to allow the new subdivision to be built.

Closed Session – 5:30 p.m. – 6:30 p.m.

Confidential Training Presentation from Eric Wargel, Interim COA and Robin Reid, Clerk regarding Meeting Procedures and Council-Staff Relations: A Mid-Term Review.

Open Session – 6:30 p.m.

Presentations

Presentations are heard by Council for the purpose of information only.

1. Presentation from Ryan Durrell, CIO, Principal Broker and Principal of Risk & Insurance Management Services, Axxmina and Trevor Wilcox, General Manager, Corporate Performance, County of Simcoe regarding Municipal Insurance Pool.

Presentation

Public Meetings

Public Meetings are for the public to provide comments to Council and Staff. Following a Public Meeting, Staff will provide a report to Council for final decision.

1. Proposed Zoning By-law Amendment for 5289 Concession Road 3 to facilitate the severance of a 0.55-hectare (1.35 acre) surplus residential parcel as a result of a proposed farm consolidation.

5289 Concession Road 3 – Public Meeting Regarding the Proposed Zoning By-law Amendment

2. Proposed Zoning By-law Amendment for 3911 Concession Road 3 to facilitate the severance of a 1.44-hectare (3.55-acre) surplus residential parcel as a result of a proposed farm consolidation.

3911 Concession Road 3 – Public Meeting Regarding the Zoning By-law Amendment

Consent Agenda

These are routine items that can be approved in one-single vote, or pulled by a member of Council for discussion.

1. Staff Report: Colgan Subdivision Services Review

Council directed staff at the January 15, 2025 Council meeting to answer questions asked from a resident regarding water and wastewater servicing for the Colgan settlement area. This report outlines the answers.

2. Staff Report: Official Plan Status Update

This is an update on the Official Plan, as per Section 26 of the Ontario Planning Act.

3. Correspondence from the Ministry of Natural Resources regarding Proposed Regulation regarding Minister’s Permit and Review powers under the Conservation Authorities Act.

4. Correspondence from the Town of Halton Hills regarding Sovereignty of Canada.

5. Correspondence from the Township of Oro-Medonte regarding Consideration from Amalgamating the Authorities.

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: Municipal Insurance Pool

Approximately two years ago the County of Simcoe, all 16 member municipalities and the City of Orillia agreed to began work toward establishing a Municipal Insurance Pool (MIP).

If Council should move forward with this MIP, it will reduce an existing expense by 13 to 20% immediately, and then by 19 to 27% after set-up.

2. Staff Report: Purchase of Bandit Wood Chipper

That Council approve the purchase of a Bandit Wood Chipper in the amount of $85,820.70 plus taxes.

3. Staff Report: Purchase of Combination of Plow/Sander Truck

That Council approve the purchase of a Western Star Truck in the amount of $412,310.00 plus taxes.

4. SB Adjala Developments Inc. Subdivision Development Agreement

That Council agrees to sign an agreement to allow the new subdivision to be built. This agreement follows the rules in the Planning Act and meets all the needed conditions. It also lets the plan be officially registered for the land known as Part of Lot 2, Concession 4, in the Township of Adjala-Tosorontio.

5. Proposed Land Acknowledgement and Reconciliation Action Plan Committee Terms of Reference

That Council approve the proposed land acknowledgement.

By-laws

1. By-law 2025-010 

That Council approve the execution agreement with SB Developments.

2. By-law 2025-011

That Council approve the execution agreement with Essa Public Library Board.

3. By-law 2025-012

That Council approve By-law to enable the Township to bill and collect the 2025 Interim Tax Levy.