Agendas and Minutes

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Open Session: 6:30 P.M.

Presentations

Presentations are heard by Council for the purpose of information only.

Deputations

1. Presentation from Brent Andreychuk, Director of Finance/Treasurer, regarding 2026 Municipal Budget
2. Presentation from Debbie Anderson, Director of Planning, Building and By-law/CBO, regarding Geographic Information System (GIS) Mapping Project Update

Public Meetings

There are no Public Meetings

Public Comment

Members of the Public may request their comments to be read by the Clerk or present their comments orally. Only Public Comments related to an item on the agenda listed as Staff Reports, Correspondence and By-laws will be considered.

Consent Agenda

These are routine items that can be approved in one-single vote or pulled by a member of Council for discussion.

1. Staff Report: Update on the New Official Plan

Town staff have provided an update on the new Official Plan.

The Draft Official Plan is available on the Township website, Public Open House will be held on February 11, 2026, at the Municipal Centre from 6-8 p.m., and a Public Meeting will be held  on Wednesday February 18, 2026 at 6:30 p.m in Council Chamber.

2. Staff Report: Update on 2025 Public Works Capital Projects

Town staff have prepared a report regarding the 2025 Public Works Capital Projects and their status.

3. Staff Report: 2025 Annual Accessibility Status Report

In 2025, the Township made various additions to ensure compliance including adding an accessible service counter in Finance, provided accessibility training during onboarding, a new accessible website, offering documents in accessible formats, providing accommodations in hiring and employment, and having plans for  reviewed for an accessible counter, and Council Chamber renovations for 2026, reviewed by the Accessibility Committee.

4. Correspondence from the TRCA  dated December 16, 2025 re. Notice of Meeting – Approval of Apportionment Amounts – Township of Adjala-Tosorontio
5. Correspondence from the NVCA re. NVCA November 2025 Board Meeting Highlights

Staff Reports

These reports give Council the key details and recommendations they need to make informed decisions.

1. Staff Report: 1908 County Road 50 – Decision Report – Zoning By-law Amendment

The application has been submitted to permit the continued operation of small-scale trucking storage and maintenance within a 188 m² (2,025 ft²) detached accessory building. The application and supporting documents were circulated to relevant departments and agencies for comment. A public notice was issued, and a Public Meeting was held on November 12, 2025.

2. Staff Report: Development Related Expansion Analysis

The Development Related Expansion Analysis (DREA) confirms Everett and Colgan roads can generally support 10-year growth. Three projects totaling $1.93M are recommended for inclusion in the 2026 Development Charges Background Study, subject to Council approval.

1. Stop sign flashing beacons – $30K
2. Right-turn lanes at key intersections – $400K
3. 6th Line extension to 15th Sideroad – $1.5M

Recommendations will inform asset management and future capital forecasts.

3. Staff Report: Housing-Enabling Water Systems Fund (HEWSF) Transfer Payment Agreement (TPA)

On August 20, 2025, The Province announced that The Township of Adjala-Tosorontio will receive $34.99 million from Ontario’s Housing-Enabling Water Systems Fund to upgrade Everett’s water and wastewater infrastructure. This transfer agreement will allow the Township to receive the funds.

4. Staff Report: Farsight Homes (FH) Development Earthworks Agreement (DEA)

The Development Earthworks Agreement (DEA) has been developed with Farsight Homes to replace existing DEA previously authorized in 2018 to reflect changes that have occurred since the original DEA was authorized.

5. Staff Report: Direct Award for Capital Project I-2026-13 Replacement ¾ Ton Plow Truck

This report seeks Council approval to proceed with a direct award for Capital Project I-2026-13 Replacement of ¾ Ton Plow Truck with Sander. The new truck will replace the aging 2017 Ford F250 plow truck (P-6), which is unreliable and critical for snow clearing at municipal lots and facilities. Immediate replacement is needed to avoid costly repairs and liability risks, as ordering a new unit would delay delivery until mid-summer. Staff recommend a direct award for a suitable truck available on dealer lots due to limited inventory and time sensitivity.

6. Updated Community Grants Policy

The report proposes an updated Community Grants Program policy to support local groups delivering valuable initiatives for Township residents. This new policy will replace the existing TRE 2014-02 policy, which has been in place since February 10, 2014.

By-laws

1. By-law 2026-001 – Zoning By-law Amendment for 1980 County Road 50
2. By-law 2026-002 – Transfer Payment Agreement for Housing-Enabling Water Systems Fund
3. By-law 2026-003 – Farsight Homes Development Earthworks Agreement
4. By-law 2026-004 Transfer Payment Agreement for the Fire Protection Grant
5. By-law 2026-005 – Appoint a Municipal By-law Enforcement Officer
6. By-law 2026-006 – Appoint a Municipal Weed Inspector – Aaron Currie
7. By-law 2026-007 – Amendment to By-law 23-24 Appointment to Committees and Boards
8. By-law 2026-008 – 2026 Municipal Borrowing By-law
9. By-law 2026-009 – Library Services Agreement with the Essa Public Library Board

Notices of Motion

Councillor A. Simson – Telecommunication Towers

WHEREAS residents and businesses in the Township of Adjala-Tosorontio are concerned about the quality and lack of reliable cellular service in certain areas of the Township;

AND WHEREAS Municipal staff (including the Fire Department) experience similar challenges with respect to reliable cellular service in certain areas of the Municipality, necessitating additional costly equipment to maintain the level of service throughout the Municipality;

AND WHEREAS the Municipality is seeing unprecedented growth with over approximately 2000 units in Registered plans, Draft plans and Council approved applications, along with many more units expected to be built through additional future applications, it is anticipated there will be an increase in the demand for cellular services;

AND WHEREAS the lack of reliable and consistent cellular coverage affects the safety, convenience, and productivity of the citizens and businesses;

AND WHEREAS Members of Council recognize the importance of ensuring all areas of the Municipality have access to adequate and reliable cellular service, especially in times of emergency or crisis;

NOW THEREFORE BE IT RESOLVED THAT staff of the Township of Adjala-Tosorontio be directed to review the Township’s existing Protocol for the Establishment of Telecommunication Facilities dated November 7, 2011, and put forward an update to the existing Protocol that takes into account the changing needs of the Municipality, including making changes to the existing site selection criteria that discourages telecommunication towers within the Oak Ridges Moraine;

AND FURTHER that staff be directed to explore collaborative efforts with third party cell tower providers to improve the provision of cellular services within the Municipality by identifying Municipal Lands, and other public lands, including but not limited to the Toronto Region Conservation Authority (TRCA), Simcoe County/County Forests, Earl Rowe Provincial Park, as potential sites to host new Cellular Towers;

AND FURTHER to send a letter to the major cellular network providers operating in the Municipality, including but not limited to Bell, Rogers, and Telus, requesting they provide a response on the current status of their cellular network coverage, capacity and performance in the Township, as well as identifying plans and timelines for improving the cellular service quality in the Township of Adjala-Tosorontio.